Event & Marketing Coordinator - Part Time (24 hours per week)

Position Summary:

The Event and Marketing Coordinator is responsible for enhancing the Foundation’s visibility and advancing its mission through strategic event planning, effective marketing, and compelling storytelling. This role supports donor engagement and community outreach by organizing and executing mission-driven events. The Coordinator also manages the Foundation’s social media platforms in collaboration with the Director of Communications and leads the development and implementation of marketing initiatives.

Essential Functions:

• Plan, coordinate, and execute Foundation-hosted events, including donor recognition events, mission-based community gatherings, and fundraising activities.
• Coordinate with vendors, venues, volunteers, and internal stakeholders to ensure seamless event execution, while negotiating and managing contracts to secure high-quality services and competitive pricing.
• Draft event budgets, upon approval track expenses, and ensure compliance with financial parameters.
• Create and maintain event timelines, task lists, and post-event evaluations to improve future planning and execution.
• Prepare event-related materials, such as programs, signage, name tags, and donor giveaways.
• Support donor stewardship efforts, including event follow-ups, thank-you communications, and appreciation initiatives.
• Prepare post-event reporting for management and presentation at Board meetings
• Develop and implement an annual social media content calendar aligned with the Foundation’s goals and mission.
• Develop and execute marketing and event strategies, including grant identification, submission and reporting to secure funding and support organizational initiatives.
• Manage participation in local and national days of giving (e.g. Delco Gives, Giving Tuesday, iGiveCatholic)
• Manage the Foundation’s social media platforms (e.g., Facebook, Instagram, TikTok, LinkedIn, YouTube), including content creation, scheduling, audience engagement, and performance analytics.
• Collaborate with Communications team to design digital campaigns that showcase the impact of donor support and the ministries of the Sisters of St. Francis of Philadelphia.
• Design and distribute the Foundation’s digital communications such as email newsletters, appeals, and event invitations.
• Ensure consistent branding, tone, and visual identity across all digital and social platforms.
• Prepare regular reports on marketing and engagement metrics, including social media performance and event attendance.
• Support additional Mission Advancement efforts as needed.

Qualifications:

• Deep commitment to honoring the mission, values, and charism of the Sisters of St. Francis in all work engagements and relationships.
• Bachelor’s degree in nonprofit management, marketing, hospitality or a related field preferred.
• 3+ years of experience in event coordination or planning, and/or marketing, preferably in a nonprofit or mission-driven organization.
• Experience planning and executing events from concept through completion with demonstrated positive impacts on fundraising goals.
• Strong writing, editing, and storytelling skills across digital formats.
• Photography and basic video editing skills a plus.
• Ability to effectively prioritize work efforts and manage time wisely.
• Exemplary work ethic and a high level of self-motivation.
• Proficiency with major social media platforms and tools such as Canva, Mailchimp, Meta Business Suite, etc.
• Computer proficiency in Microsoft Office programs and working knowledge of Raiser’s Edge or other donor database systems.
• Active participation in professional associations a plus.
• Ability to work effectively with diverse groups of individuals and foster positive working relationships.
• Flexibility to work some evenings and weekends for sponsored events, Board of Trustee meetings, donor meetings, and professional development opportunities.
• Reliable personal vehicle for use in driving to off-site meetings and events.