Professional and Clinical Affairs Administrator

Position Summary

The Professional and Clinical Affairs Administrator leads and coordinates strategic projects and initiatives with ABEM’s Executive Director of Professional and Clinical Affairs and other senior leaders. This role is responsible for managing cross-functional projects, supporting external engagement, and overseeing research operations, while ensuring alignment with organizational priorities and enhancing ABEM’s impact.

Key Responsibilities

Manage and lead cross-departmental projects tied to strategic goals, including document development, analysis, and meeting coordination.

Coordinate project planning and communication across internal teams and with leadership.

Develop briefings, presentations, reports, and materials for internal and external audiences.

Oversee logistics and communication for ABEM’s presence at external meetings and conferences.

Lead research-related activities, including project tracking, IRB coordination, proposal reviews, and budget management.

Ensure accuracy and timeliness of surveys, reports, and data submissions.

Track project progress using management tools and follow up on action items.

Staff certification exams and perform other duties as assigned.

Qualifications

Bachelor’s degree required; equivalent experience considered.

Five to seven years of experience in nonprofit or association management.

Familiarity with board governance and external stakeholder engagement.

Strong writing, editing, research, and presentation development skills.

Proficiency with Microsoft Office, project management, video conferencing, and Adobe Acrobat.

Excellent interpersonal skills and ability to communicate across organizational levels.

High attention to detail, sound judgment, and ability to manage multiple priorities.

Professionalism and confidentiality required.

Ability to travel up to 10% of the time (up to five weeks per year).

Work Environment

This position requires regular verbal communication and computer use.

Occasional standing, walking, or movement may be required.

Vision requirements include close vision, distance vision, and the ability to adjust focus.

The work environment is typically quiet to moderate in noise level.

This job description does not create a contract of employment and reflects an “at will” relationship.