Nonprofit
Details
Description
The finance operations coordinator reports to the deputy director and will play a pivotal role on the finance operations team. Working closely with the deputy director and outside accounting firm, this position supports financial processes including payroll, tax compliance, state charity registration, financial reporting, budget development, grantee payments and monitoring and audit support.
Please click HERE for a detailed job description.
ESSENTIAL DUTIES
Payroll & Compliance
- Monitor and update employee payroll deduction and employer contributions in Quickbooks Desktop.
- Collect and verify staff timesheets in support of the bi-weekly payroll process. ● Enter work and leave hours in the payroll processing system.
- Run routine payroll reports, verify the accuracy of payroll data
- Manage workflow and collaborate with HR and general staff to ensure payroll deadlines are met.
- Distribute pay stubs to employees in a timely manner.
- Ensure proper reporting and remittance of 403(b) contributions and employee benefits contributions.
- Coordinate proper registration and filing of local and state employer tax.
- Serve as backup for payroll operations during staff absences or peak periods.
- Ensure the entity is properly registered for charity solicitations in required states and municipalities.
Vendor & Grantee Support
- Coordinate with the program team on grantee payment questions and issues and Assist grantees and vendors with navigating the Bill.com platform.
- Collect W-9 from vendors as needed and all contracts are accounted for.
Financial Management & Reporting
- Assist with the preparation and monitoring of the annual budget.
- Create monthly, quarterly, and annual financial reports.
Month-end close, year-end close and audit support
- Support the monthly close process in collaboration with the deputy director and outsourced accounting firm.
- Support year-end close process and audit preparation.
- Assist with audit schedules, document requests, field work, and other audit and compliance-related matters.
- Assist with annual 990 questionnaire preparation.
Administration
- Download and save monthly bank, investment and credit statements.
- Forward completed bank reconciliations to appropriate parties for approval, saving approved copies.
- Document and update as necessary finance procedures, policies and forms.
- Assist with compliance related reporting.
- Oversee the storage, archiving, and disposal of financial records in compliance with the organization's records retention and confidentiality guidelines.
- Contribute to materials for, and attend board update calls and semi-annual meetings.
- Other duties as required to support the finance and operations team.
Staff Training & Support
- Provide training for new staff on financial systems and processes.
- Provide ongoing support to staff in utilizing financial systems and resolving issues related to financial processes. Community Engagement
Because we are a fully remote staff, we value and support staff participating in their local community. Your community is as you define it, and we hope that this is a measure to combat isolation but also to strengthen the connections we have as an organization and as individuals. Some ways you can do this is through attending craft events, and shows, visiting craft artists, or contributing to community events or organizations as a volunteer or leadership.
The finance operations coordinator reports to the deputy director and will play a pivotal role on the finance operations team. Working closely with the deputy director and outside accounting firm, this position supports financial processes including payroll, tax compliance, state charity registration, financial reporting, budget development, grantee payments and monitoring and audit support.
Please click HERE for a detailed job description.
ESSENTIAL DUTIES
Payroll & Compliance
- Monitor and update employee payroll deduction and employer contributions in Quickbooks Desktop.
- Collect and verify staff timesheets in support of the bi-weekly payroll process. ● Enter work and leave hours in the payroll processing system.
- Run routine payroll reports, verify the accuracy of payroll data
- Manage workflow and collaborate with HR and general staff to ensure payroll deadlines are met.
- Distribute pay stubs to employees in a timely manner.
- Ensure…
Benefits
Benefits of Working at CERF+:
- Medical Insurance (90% employer paid for individual, 70% employer paid for employee with spouse/partner/dependents)
- Health Savings Account ($1,000 annual company contribution)
- Health Reimbursement Account ($1,500 annual company contribution)
- Dental Insurance (100% employer paid for employee)
- Vision Insurance (100% employer paid for employee and dependents)
- Life Insurance (100% employer paid for employee)
- Long-Term Disability Insurance (100% employer paid for employee)
- 403(b) Retirement Plan & 3% employer contribution after the first year
- Professional Development Stipend ($500 annually, plus opportunities to attend conferences and workshops)
- Unlimited Paid Time Off
- Thirteen Holidays Plus One Floating Holiday
- Winter, Spring, and Fall Office Closures
- Cell Phone Reimbursement
- Home Office Set-Up Support ($250 annually)
- Health and Wellness Stipend ($250 annually)
Benefits of Working at CERF+:
- Medical Insurance (90% employer paid for individual, 70% employer paid for employee with spouse/partner/dependents)
- Health Savings Account ($1,000 annual company contribution)
- Health Reimbursement Account ($1,500 annual company contribution)
- Dental Insurance (100% employer paid for employee)
- Vision Insurance (100% employer paid for employee and dependents)
- Life Insurance (100% employer paid for employee)
- Long-Term Disability Insurance (100% employer paid for employee)
- 403(b) Retirement Plan & 3% employer contribution after the first year
- Professional Development Stipend ($500 annually, plus opportunities to attend conferences and workshops)
- Unlimited Paid Time Off
- Thirteen Holidays Plus One Floating Holiday
- Winter, Spring, and Fall Office Closures
- Cell Phone Reimbursement
- Home Office Set-Up Support ($250 annually)
- Health and Wellness Stipend ($250 annually)
Location
Associated Location
How to Apply
TO APPLY:
Please email the following two items to jobs@cerfplus.org with Subject Title:
Finance Operations Coordinator
1) Resume
We do not need or want a cover letter, writing samples, or letters of recommendations.
Instead:
2) Answer to following questions, which can be written or can be submitted as
an audio or video file – please use whatever format you feel best facilitates your self-expression.
- How do you approach financial management and compliance in a way that
ensures clear visibility into financial decisions, open communication about
policies and procedures, and accessibility of relevant information—thereby
supporting transparency, trust, and accountability across a team or
organization?
- Describe a time you helped a colleague, grantee, or vendor navigate a
financial process. How did you ensure they felt supported while maintaining
accuracy and compliance?
TO APPLY:
Please email the following two items to jobs@cerfplus.org with Subject Title:
Finance Operations Coordinator
1) Resume
We do not need or want a cover letter, writing samples…
