Administrator and Financial Secretary

Title: Administrator and Financial Secretary

Purpose: To provide assistance and support to the Pastor and other staff as Administrator and Financial Secretary, oversight of church building and grounds

Accountability: Accountable to the Pastor as head of staff

Hours: This is a part-time position. Hours are not as important as completing one's work and well. While this looks like a large number of responsibilities, it should take twenty hours or less to do.

Responsibilities:

• Responsible for setting up Sanctuary for worship including hymn numbers on boards, Name Tag preparation and order, heating/cooling as necessary, and security of the church building after Services.
• Maintain security of the premises and be sure the building is locked when premises are vacant.
• Responsible for production of worship materials including the bulletin in 3 forms, announcements, letters to the congregation, weekly mailings, assist with church newsletter
• Responsible for preparation of and frequent checking of the church’s phone message(s), church mail and email
• Perform supporting functions to the pastor and other staff including typing, filing, routine correspondence, maintenance of the calendar, and church contact lists
• Responsible for ordering of office and church supplies and equipment as authorized by Session
• Serve as Financial Secretary, providing entry of contributions and reporting, bookkeeping, reading electrical sub-meter to bill AT&T, and up to date bill payment
• Maintaining membership and financial records
• Preparation and production of monthly Session Reports and Annual Report
• Point person and Liaison to AA/NA groups and repair people or others needing admittance to the building
• Overseeing building and grounds, performing/delegating such functions as snow removals, grass cutting; perform/delegate minor repairs as needed and immediate temporary repairs in emergency, keeping track of safety inspections for Fire Alarm and extinguishers, elevator, and furnace
• Responsible for keeping the Building Committee and Session informed of major repairs needed.
• Other duties as assigned

Requirements and skills:

• Solid knowledge of office procedures and office equipment, including printers and copiers
• Experience with office management software like MS Office (MS Excel and MS Word, etc.)
• Strong organization and time-management skills
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma or equivalent; additional qualifications in Office Administration are a plus

Evaluations: Performance reviews conducted annually by the pastor as head of staff and the Session Personnel Committee. The Personnel Committee will annually review the adequacy of compensation and present to Session for adjustment/approval.

Salary: $20,390