Development Administrator

HOLOCAUST MUSEUM LA

100 The Grove Drive, Los Angeles, CA 90036

Job Title: Development Administrator

Employment Type: Full-Time

Location: Los Angeles, CA

Department: Development Department

Under the supervision of the Chief Advancement Officer and Director of Development, the Development Administrator supports and assists with all administrative aspects of development and outreach activities. The Development Administrator will work closely with development department staff to research and qualify potential sources of donations, track the progress of fundraising campaigns, and provide fundraising data for the purposes of management, outreach, and reporting. This position is an essential role on the development team with opportunity for growth, and requires an action-oriented, highly organized individual.

The ideal candidate:

• Will be exceptionally organized, able to prioritize and complete multiple deadline-based tasks efficiently, with attention to detail, and excellent follow through
• Must have strong technical computer skills and be proficient with Microsoft Office and CRMs
• Experience with data preferred, and interest in data management a must
• Excellent oral and written communication skills required
• Has a positive attitude, problem solver and is open to new ideas

RESPONSIBILITIES INCLUDE:

• Assist with building and generating customized and robust reports in Altru to inform and monitor fundraising activity across the organization and for specific appeals
• Ensure data integrity through accurate data entry and cleansing efforts
• Manage membership program and membership outreach
• Manage March of the Living revenue collection
• Prepare and mail out acknowledgement letters/emails for gifts and pledges
• Assist with Annual Gala and Annual Golf Tournament fundraising efforts and other event as assigned
• Research potential prospects and program attendees on an ongoing basis
• Track donor communications and research notes in Altru
• Create mailing lists for outreach activities
• Assist with private tours and private events
• Process online donations
• Prepare invoices
• Communicate regularly with the development department regarding revenue

Maintain Donor Database:

• • Entering all donation and contact data into Altru; online and checks
  • Entering all donor correspondences and research notes in Altru
  • Creating and running all donor reports, revenue reports, campaign reports, program reports, and contact reports
  • Tracking private tour attendees and donations

Membership:

• Tracking members and members’ benefits
• Sending members tax letters and membership cards
• Sending renewal reminders
• Assists with organizing and executing member-specific events
• Communicating with Jewish Heritage Travel program regarding Museum members

Donor Research:

• Providing donor/prospect research for annual campaign, events, Gala, Capital and special campaigns.

Fundraising Administrative Support:

• Managing back-end credit card processors
• Tracking campaign/appeal metrics
• Creating mailing and contact lists for correspondence
• Assists with monthly donation reconciliations
• Tracking notes and action items from staff development meetings
• Tracking March of the Living revenue

Private Programs & Events:

• Tracking guest attendance numbers
• Tracking donations received from programs
• Updating necessary spreadsheets and Altru database

Annual Gala/Major Fundraising Event

• Assisting Gala fundraising team with registration materials, income communication, and other duties as assigned

Qualifications:

• Minimum of two years preferred in a professional administrative role
• Proficient in CRM software with hands on experience in fundraising data management – Altru, preferred but not required
• Advanced skills in Microsoft Office; including Excel, Word, and Outlook
• Ability to take direction and work independently, as well as collaboratively

WORKING SCHEDULE:

Monday – Friday, 9am – 5pm. This hybrid position involves working some evenings and weekends.

SALARY/BENEFITS:

The Development Administrator has an annual salary range of $46,000 - $50,000, based on experience and other qualifications. Generous PTO includes vacation and paid holidays, and health benefits.

About Holocaust Museum LA:

Holocaust Museum LA, the first survivor-founded Holocaust museum in the nation, dedicates itself as a primary source institution, one that commemorates those who perished, honors those who survived, and houses the precious artifacts that miraculously weathered the Holocaust. Since 1961, the Museum has provided Holocaust education to students and visitors from across Los Angeles, the United States, and the world, fulfilling the mission of the founding Holocaust survivors to commemorate, educate, and inspire. Through engagements and education programs that value dialogue, learning, and reflection, the Museum believes that we can build a more respectful, dignified, and humane world.

TO APPLY:

Please send your cover letter, resume and references to: victoria@hmla.org

Holocaust Museum LA is committed to creating an inclusive and equitable workplace, and we are proud to be an equal opportunity employer. We believe that having staff, interns, and volunteers with diverse backgrounds enables us to better meet our mission.