Events Assistant

Reports to – Director of Events

Organization Overview

Baby2Baby is a non-profit organization that provides children in need with diapers, formula, clothing, and the basic necessities that every child deserves, serving more than one million children across all 50 states. The organization has distributed over half a billion items in the past 14 years to children in homeless shelters, domestic violence programs, foster care, hospitals and school districts as well as children who have lost everything in the wake of disaster. The organization’s success has been propelled forward by its industry-leading model that is redefining what it means to operate a non-profit with a seamless integration of impact, innovation, and influence, which earned them praise from TIME Magazine as one of 2023’s most influential companies and recognition as the #1 non-profit on Fast Company’s World’s Most Innovative Companies List.

Position Overview

Reporting to the Director of Events, the Events Assistant is responsible for assisting with administrative needs, logistics and execution of Baby2Baby’s distribution events and other special event projects.

The Events Assistant will work Monday-Friday at 5830 W. Jefferson Boulevard, Los Angeles, CA 90016. The work is performed in an office and warehouse setting and is currently on site 3 – 5 days per week. Occasional weekend hours.

Duties and Responsibilities

• Aids Events Director in coordinating event logistics and execution with regards to distribution events and other special event projects.
• Assists with specific details for distribution events including inventory tracking, creative requests, catering, décor, etc.
• Assists with the coordination of distribution items for every event, including working closely with Corporate Marketing, Program, Community and Warehouse team colleagues, purchasing items, assembling bags, inventorying all incoming and outgoing items.
• Supports Events Director and Coordinator with the overall flow of events from setup to tear down.
• Builds and maintains relationships with partner organizations, onsite vendors, and outside production teams with the highest level of professionalism. Streamlines communication and feedback between all involved parties.
• Supports Events Director with administrative duties, including data entry and reports.
• Manages event deadlines, timelines and deliverables, as assigned.
• Participates in special projects and event-related errands, as needed.

Required Qualifications

• Minimum of 2-years administrative assistant experience.
• Bachelor’s degree required.
• Strong communication skills (both written and oral).
• Proven abilities in multi-tasking and problem-solving.
• Team player that thrives in an ever-changing and collaborative environment.
• Ability to work under pressure in a fast-paced environment.
• Organized with strong attention to detail, follow up and meticulous record keeping.
• Strong interpersonal skills and results oriented; client and customer service-focused.
• Proficient in Google Suite, including Gmail, Google Docs, Google Sheets, etc.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, etc.
• Must be able to stand for prolonged periods of time and be able to lift 50lbs.
• Valid driver’s license required.

Other

Baby2Baby is an Equal Opportunity Employer and is committed to fostering diversity within its staff. We have made diverse thinking a priority in order to keep our organization in touch with the needs of families in our program and to help hold us accountable to those we serve. Our organization strives for diversity, from the children we serve to our board and staff, not only in race, age, ethnicity, sexual orientation, disability, and religion but also in cultural background and life experiences.