Administrative Assistant---MAKE A REAL DIFFERENCE IN KID'S LIVES

Administrative Assistant (Volunteer – U.S. Residents Only)

🌟 Join Our Ground-Level Team!

Are you eager to roll up your sleeves, build something from scratch, and gain real-world nonprofit experience? We’re launching a youth ministry nonprofit in West Virginia, and we need a reliable, detail-oriented Administrative Assistant to work directly with the Founder. This all-hands-on-deck role offers you the chance to shape every aspect of our organization—from tech setup to community events—and make an immediate impact on local teens’ lives.

📌 Key Responsibilities

General Admin & Communications

• Manage the President’s calendar, appointments, and meetings
• Make follow-up calls and send emails
• Prepare, review, and organize documents, reports, and grant materials
• Coordinate with staff, volunteers, and external partners

Technology & Systems Setup

• Configure Microsoft 365 (domain linking, user creation, software distribution)
• Support VOIP phone system setup using our Azure credit

Volunteer Coordination & Onboarding

• Draft recruitment emails and social-media blasts
• Track applications, schedule orientations, and maintain the volunteer roster
• Develop and distribute volunteer handbooks, schedules, and code-of-conduct
• Certify service hours and provide reference letters as needed

Event & Program Support

• Plan, publicize, and assist with youth gatherings and special events
• Manage registrations, attendance tracking, and event follow-up

Communications & Outreach

• Draft and schedule social-media posts (TikTok, Instagram, Facebook)
• Update website content via CMS and distribute a monthly e-newsletter

Fundraising & Grant Support

• Research grant opportunities and track deadlines
• Gather data for reports; assist with proposals (RFPs, RFFs) and donor thank-you letters

Basic Finance & Reporting

• Track receipts and enter expense reports (Google Sheets/QuickBooks)
• Prepare weekly cash-flow summaries and coordinate reimbursements

Resource Development & Inventory

• Source and order program supplies (once operational)
• Maintain inventory lists; liaise with local partners for in-kind donations

Data Management & Metrics

• Build trackers for attendance, volunteer hours, and feedback
• Pull basic trend reports for leadership and grant reporting

Training Materials & Documentation

• Draft/update process guides and policy manuals
• Maintain a shared “playbook” for smooth volunteer onboarding

✅ You Bring

• Strong organization, attention to detail, and multitasking skills
• Excellent written/verbal communication
• Proficiency with Microsoft Office, Google Workspace; basic Azure/VOIP familiarity
• Discretion handling confidential information
• Commitment to our mission and values
• U.S. residency (volunteer requirement)

Preferred: office/admin experience or nonprofit/start-up background

⏰ Commitment & Perks

• Flexible scheduling—TBD hours per week based on your availability
• Hands-on leadership experience in nonprofit management
• Supervision and hour certification by our non-licensed, master’s-level counselor & ordained pastor
• Networking with community partners and volunteer recognition

🎯 Ready to Make a Difference?

1. Email your resume and brief note about your interest to: [your email address]
2. Complete our Volunteer Application: https://form.jotform.com/251517849679172

Apply and help us plant deep roots for a brighter future—one teen at a time! 🌱✨