Assistant Project Manager

Project: The Home Project

Location: Remote and On-site (Southern Oregon, with possible travel to other Oregon counties)

Duration: July 2025 – August 2026 (Part-time, Contract position)

Compensation: Commensurate with experience (task-based with potential for renewal)

Reports To: Executive Director, Heartisan Foundation

Application Deadline: July 13,2025

Position Overview

The Heartisan Foundation seeks a dynamic, organized, and community-oriented Assistant Project Manager/Project Coordinator to oversee The Home Project, a multidisciplinary civic engagement and art initiative focused on homelessness, wealth equity, and cultural storytelling. The Assistant Manager will co-manage logistics, communication, and timelines while fostering collaboration across diverse communities, artists, and organizational partners.

Key Responsibilities

Project Management & Coordination

• • Oversee day-to-day implementation of The Home Project from planning through exhibition.
  • Liaise with steering committee, advisory board, artists, photographers, and community partners.
  • Manage schedules, logistics, and event timelines, including travel, site selection, and exhibit planning.
  • Coordinate stipends, contracts, and documentation and release forms for all participants and collaborators.
  • Help maintain accurate records of participation, budget tracking, and reporting deadlines.

Community & Partner Engagement

• • Facilitate communication with Latinx, Indigenous, and underserved communities across Oregon.
  • Ensure cultural sensitivity and accessibility through Spanish-language support and inclusive practices.
  • Serve as a secondary point of contact for participating organizations (e.g., Oregon Writing Project, Life Art).

Creative & Exhibition Support

• • Assist in gathering and preparation of photographic portraits and interpretive artworks.
  • Coordinate physical and digital exhibitions, including venue booking, installations, and gallery setup.
  • Collaborate with the media and outreach team to document progress and promote visibility alongside ED.

Reporting & Evaluation

• • Support survey distribution and data collection for participant feedback and impact metrics.
  • Draft narrative updates and contribute to a final report due by October 2026.
  • Work with evaluation partners (e.g., social workers, academic advisors) to assess community impact.

Project Timeline & Milestones

May - Sept 2025

Launch project; finalize artist/participant roster and confirm travel schedule, collect all photos

Oct 2025

Complete full gallery of photographic portraits; distribute to interpretive artists – this will include remote communications while ED/photographer is in Japan.

Nov 2025- Jan 2026

Monitor artist development of interpretive artworks; conduct mid-project check- ins.

Feb 2026

Begin planning for public exhibition (venue booking, promotion, framing).

April 2026

Finalize exhibition details and logistics.

May 2026

Present public exhibition; manage opening night, sales, and media engagement.

June – July 2026

Manage post-show installations in additional venues; coordinate online media releases.

Aug 2026

Finalize all deliverables; ensure digital assets and evaluations are complete.

Oct 2026

Submit final project report in coordination with Heartisan Foundation’s leadership.

Qualifications

• • Proven experience coordinating community-based or arts-related projects.
  • Strong organizational, communication, and time-management skills.
  • Experience working with diverse, underrepresented communities.
  • Familiarity with arts education, nonprofit work, and/or cultural advocacy.
  • Ability to work collaboratively and independently, often in remote settings.
  • Spanish fluency and/or lived experience in Latinx or Indigenous communities would be ideal but is not a requirement.

To Apply

Please send a cover letter, resume, and 2–3 references to heartisan.foundation@gmail.com. Applications will be reviewed on a rolling basis until the position is filled.