Executive Assistant

Title: Executive Assistant

Status: Exempt

Reports to: Vice President of Operations

Location: Washington, D.C. Metro Area

Union Position: Yes. This job is covered under the terms of a collective bargaining agreement with the Washington-Baltimore News Guild, Local 32035.

Starting Salary: $52,000-$60,000

Job Summary

End Citizens United is seeking an Executive Assistant to work closely with the President and executive leadership team to provide high-level administrative and operational support. This role will ensure the smooth functioning of the executive office by managing scheduling, correspondence, and cross-departmental coordination.

This role is an entry-level position; successful candidates will be self-starting, organized individuals with a passion for democracy reform.

Primary Responsibilities

Responsibilities include, but are not limited to:

• Manage the President’s calendar, including scheduling, prioritizing requests, coordinating logistics, and ensuring preparedness for meetings, calls, and travel.
• Provide executive-level administrative support to the President and senior leadership team, including correspondence, meeting preparation, and follow-up.
• Draft, edit, and prepare materials such as briefings, reports, presentations, and donor communications for executive use.
• Coordinate internal and external meetings, fundraising events, and trips, ensuring all details are handled with discretion and accuracy.
• Serve as a point of contact for donors, vendors, and external stakeholders, ensuring professional and timely communication on behalf of the executive team.
• Monitor and manage shared inboxes and general inquiries, routing and responding as appropriate.
• Maintain and organize departmental records, trackers, and databases in coordination with the Development and Compliance teams.
• Support the review and approval process for external fundraising communications (direct mail, email, text).
• Conduct donor and prospect research and prepare solicitation and stewardship materials as requested.
• Assist with cross-departmental coordination, helping move projects forward and keeping leadership informed of progress and deadlines.
• Manage departmental administrative functions including correspondence, mail processing, filing, and vendor communications.
• Handle special projects and other duties as assigned to ensure the efficiency and effectiveness of the executive office and Development Department.

Qualifications

To be successful in this role, the Development Assistant should possess:

• Proven organizational and time management skills, with the ability to balance multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Excellent interpersonal skills and the ability to build strong working relationships with staff, leadership, and external partners.
• Discretion and sound judgment in handling sensitive or confidential information.
• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office Suite.
• A proactive, self-starting approach with the ability to anticipate needs and take initiative.
• Commitment to the mission of getting Big Money out of politics and protecting the right to vote.

Preferred Qualifications

• Prior experience providing administrative or scheduling support to executives or senior staff.
• Familiarity with database systems and comfort learning new tools and technologies.
• Experience coordinating meetings, events, or travel logistics.
• Background in nonprofit, campaign, or political organizations.
• Knowledge of compliance or campaign finance regulations is a plus.

Employee Benefits: End Citizens United offers a competitive benefits package, including health insurance (there are many health plans available that are fully employer paid, and Dental, Vision, Life, AD&D, STD, & LTD plans are fully employer paid), reimbursement for your cell phone bill up to $100 a month, and an IRA with up to 3% of salary matched.

To apply, please submit a resume and cover letter through our website. No calls please.

End Citizens United’s Mission: End Citizens United is the leading electoral organization dedicated to fixing our democracy, getting big money out of politics and protecting the right to vote. We are a grassroots movement made up of millions of supporters across the country dedicated to fighting corruption from Washington to Wall Street to State Capitals. Over the past 10 years, the organization has grown from a start-up to an established force that is driving change across the country. We have raised over $230 million to fight back against the powerful special interests and have over 1.4 million individual donors. This grassroots power has changed the face of the pro-democracy movement and helped respond to the ever-increasing corruption, attacks on democracy, and voter suppression that we see in our country. Over the past five cycles, we have helped elect over 700 candidates up and down the ballot. These leaders have kept reform efforts at the top of the agenda and pushed forward on impactful policies. Over the coming years, we will continue combatting big money in politics, voter suppression, and corruption, both federally and at the state level, through organizing, electoral work, research and messaging, and legislative advocacy.

End Citizens United is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcome and encouraged to apply. ECU’s policy is to recruit, hire, train, promote, and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or disability, or any other legally protected basis. ECU is committed to providing reasonable accommodations in the hiring process and on the job, as required by applicable law.

Note: At the end of this application we include several optional questions about your identity. These questions are completely optional and will not be used to make specific hiring decisions, but rather to help us make sure we're building a diverse pool of candidates in the initial stages of the process. Your responses are kept separate from the rest of your application and are not shared outside of our human resources team.

End Citizens United offers a competitive benefits package, including health insurance (there are many health plans available that are fully employer paid, and Dental, Vision, Life, AD&D, STD, & LTD plans are fully employer paid), reimbursement for your cell phone bill up to $100 a month, and an IRA with up to 3% of salary matched.

To apply, please submit a resume and cover letter through our website. No calls please.