Executive Coordinator

WHO WE ARE:The Minnesota Center for Environmental Advocacy uses law and science to protect Minnesota’s environment, its natural resources, and the health of its people. We work at the legislature, in the courts, and with public agencies to enact, strengthen, and enforce smart environmental laws. We currently work across different program areas: Water, Climate, Northeastern Minnesota, and Healthy Communities. MCEA is a 50-year-old thriving nonprofit with long-committed donor base and dedicated funders. MCEA does not receive any federal or state funding.

At MCEA, we are committed to diversity, equity, and inclusion in our work and strive to create a workplace culture, policy and practice that reflects these values. We respect the individual strengths, views, and experiences of all employees and understand that we thrive in our differences.

POSITION SUMMARY: The Executive Coordinator plays a key role in the daily operations of a strategic and effective environmental nonprofit. The ideal candidate has a strong interest in our mission and is comfortable managing up. The Executive Coordinator works directly with the CEO to track and organize individual and organizational priorities, ensure preparations for meetings, and execute detailed completion of special projects. The Executive Coordinator must be comfortable with ambiguity and enjoy designing and driving projects in a way that provides clarity. The Executive Coordinator will interact with donors, board members, and the public through email and phone, as well as in person. They will manage the CEO’s time and priorities. MCEA is a nimble organization where employees can have a big impact on the way the organization operates. This person will join a team that is committed to working and laughing hard together.

The ideal candidate would be:

• Deeply committed to our mission and centering equity in our work;
• Organized, efficient, and detail-oriented;
• Professional and courteous in their interactions with donors and the public;
• Self-directed, and willing and excited to take on new challenges, even in the face of some uncertainties;
• Excited to take the initiative in finding creative solutions:
• Experienced with tracking multiple tasks and project management;
• Capable of giving and receiving honest and open feedback; and
• Excited about working for an experienced leader at a dynamic organization.

Job Duties include but are not limited to:

• Proactive meeting preparation for CEO, including setting agendas, and researching policy or other issues as needed;
• Attending meetings with the CEO as needed to assist with management of tasks and follow-up;
• Supporting fundraising activities through research and preparation;
• Working directly with board members on committee and board meeting preparation;
• Managing the CEO’s time and e-mail to reflect organizational and individual priorities, including fielding and prioritizing meeting requests, meeting preparation, and tracking meeting follow-ups;
• Drafting and editing emails, letters, and presentations, and preparing visual aids including PowerPoint presentations;
• Leading and coordinating special projects and research assignments as needed;
• Assisting with other office-related and operations tasks as needed.

This position is approximately 70 percent supporting the CEO, and 30 percent supporting other officers and operations as needed.

EXPERIENCE:

Required

• Experience in administrative, executive, project coordination, or other similar functions;
• Experience interacting with customers or clients in a professional setting;
• Excellent research, writing, and communications skills;
• Knowledge of Microsoft Office Suite, including Excel;
• Willingness to learn new skills and software as needed.

Preferred

• Experience supporting an executive leader and managing their priorities and time;
• Training and/or experience with project management tools; and
• Experience preparing agendas and follow-up tasks for effective large and small group meetings.

REPORTS TO: This position reports to the Operations Officer.

MCEA values a healthy work-life balance and has flexible, family-friendly employment policies which prioritize the well-being and success of employees. Our comprehensive and competitive benefits package includes medical insurance for employees and their dependents, paid family leave, monthly phone stipend, and 401k. Our hybrid work arrangement allows employees to work from home on a regular basis. This position will require at least 8 days in the office per month.

MCEA is an equal opportunity employer and committed to ensure equal employment practices to all employees and applicants for employment regardless of race, color, national origin, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor that is not related to the position. MCEA is committed to being legally compliant with all equal employment opportunity obligations, including removing barriers to the workplace for all qualified applicants and employees.