Administrative Specialist

The Women’s Bar Association (WBA) is a state-wide organization dedicated to advancing women in the legal profession and in a just society. The WBA provides women attorneys access to a tremendous professional network, targeted programming, and leadership opportunities, an advocates on behalf of women and families. The Women’s Bar Foundation (WBF) is dedicated to ensuring access to justice for low-income individuals. The WBF is committed to providing free legal assistance to low-income individuals and their families in matters related to domestic violence, essential legal documents for elders, and other critical legal issues.

SUMMARY OF POSITION:

The Administrative Specialist will work under the direction of the Executive Director to ensure the needs of the office and office staff, the WBA and WBF boards, and other stakeholders are met in a timely manner. The Administrative Specialist’s time is split between the Women’s Bar Association (50%) and the Women’s Bar Foundation (50%).

PRINCIPAL RESPONSIBILITIES:

• Manage incoming communications, including letters, email blasts and social media together with other administrative staff
• Perform administrative tasks related to the WBA and WBF’s annual fundraisers.
• Assist with preparing for Board meetings, trainings, and other events.
• Perform bookkeeping-related tasks, in coordination with Controller/Bookkeeper.
• Perform regular deduping of CiviCRM database.
• Maintain office equipment including computers, copier, and telephones; maintain and replenish inventory and office supplies; communicate with vendors.
• Assist with miscellaneous projects.

MINIMUM QUALIFICATIONS

• A bachelor’s degree from an accredited college or university or equivalent experience
• Exceptional written and oral communication skills, strong organizational skills, excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Interest in learning about additional programs.
• Experience with CiviCRM and content management systems (CMS) such as Wordpress or Drupal preferred, but not required.
• Familiarity with social media platforms.
• Experience with QuickBooks preferred.
• Displays initiative; follows through with assignments and projects.
• Strong time management abilities.
• Enthusiastic and positive attitude.
• Cultural competence.
• Ability to multi-task, work independently and be a strong team member.

COMPENSATION:

Salary range for full-time employment: $39,000 -$40,000 We offer a benefits package that includes health and dental insurance, retirement benefits, paid holidays and paid vacation.

The Women’s Bar Association and Women’s Bar Foundation are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. Diverse, multicultural and multilingual candidates are encouraged to apply.