Philanthropy Executive Assistant

Philanthropy Executive Assistant

As the Philanthropy Executive Assistant, you will help the Chief Philanthropy & Engagement Officer and the national Philanthropy team do their most impactful work so that College Track can cultivate and steward donor relationships that fuel our mission. Day to day, you will:

1. Manage complex calendars, schedule meetings, and coordinate travel for the Chief Philanthropy & Engagement Officer
2. Prepare for internal and external meetings, including drafting agendas, taking notes, and overseeing follow-up tasks
3. Lead logistical coordination for donor visits and national fundraising activities

To thrive in this job, you must:

1. Be exceptionally organized, detail-oriented, and proactive in managing multiple tasks
2. Have a high degree of discretion and professionalism, particularly when dealing with confidential information
3. Be a strong communicator, both written and verbal, and comfortable working with senior leaders and external stakeholders
4. Bring a self-starter attitude, problem-solving mindset, and a strong work ethic

Interested? Keep reading.

College Track is a comprehensive college completion program that equips students from underserved communities to be the first in their families to graduate with a bachelor’s degree. We do this by offering a holistic, asset-based program that invests in each of our scholars over 10 years: from high school to college, through the launch of their careers.

You’ll know the Philanthropy Executive Assistant role is the right fit for you if…

• You love bringing clarity and order to complex and fast-paced environments
• You get satisfaction from supporting others and making things run smoothly behind the scenes
• You have a knack for planning meetings, juggling calendars, and coordinating logistics
• You enjoy working both independently and collaboratively, especially on mission-driven work
• You’re energized by people, process, and purpose and value communication and trust
• You are excited about working a a hybrid schedule.

Compensation: This position is Full-Time, Exempt. The full compensation range for the Philanthropy Executive Assistant in Oakland, CA is $88,000-$110,000 / Year with the exact compensation depending on experience. As someone new to this role at College Track, you can expect an offer between $93,500-$98,999/Year to ensure internal equity while leaving room for compensation growth during your time with us.

Benefits: As a member of our College Track nation, you would be provided access to extensive benefits which include, but are not limited to:

• Health Care: Staff and their dependents can enroll in our comprehensive, competitive, and affordable health care options and the majority of the costs are covered by College Track.
• Work-Life Balance: Time off is essential to success and we provide up to 27 discretionary time off days (sick and vacation) in addition to 26 paid office closures and holiday days in your first year of employment.
• Financial Security: Immediately you can enroll in our 401(k) plan with a match of up to 4%. Additionally, life insurance that is 1x your salary is paid for by College Track with the option to purchase additional coverage

How To Apply [Priority Deadline of July 13]

We’d love to get to know you. To apply, fill out the application and upload your resume. A cover letter is optional. You might consider submitting a cover letter if there is something you want to tell us about your experience that isn’t highlighted on your resume or if you are new to the fields of college access and college success. Applications will still be accepted after the priority deadline.

College Track is an equal-opportunity employer fully committed to achieving a diverse workforce. College Track does not discriminate based on race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression and strongly encourages all to apply.

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