Bookkeeper/Office Administrator - Brooklyn

The Puffin Foundation, Ltd. seeks a part-time Office Administrator who shares our commitment to support artists and organizations doing meaningful work that aligns with our mission. The Administrator is responsible for general office duties, basic bookkeeping, and representing the Puffin Foundation to the public at our Brooklyn gallery.

Responsibilities

Bookkeeping

• Timely recording of financial transactions in the general ledger
• Regularly generating invoices, checks, and journal entries
• Assist with employee hours tracking and payroll tasks

Office Administration

• Keeping the office organized, supplies stocked, and bills paid
• Assisting the grant team with administrative tasks

Gallery Oversight

• Welcoming visitors to Puffin’s Brooklyn gallery
• Sharing information about the current exhibit on display and Puffin’s mission
• Posting to our social media accounts to attract visitors to our events and exhibits
• Hosting the gallery occasionally (1-2 times a month) for scheduled weekend events.

Experience & Qualifications

• Minimum of two years' bookkeeping experience. Performing monthly account reconciliations, a plus
• Exceptional attention to detail and organizational skills
• Ability to work both independently and collaboratively with others
• Strong verbal and written communication skills
• Proficiency in accounting software or willingness to learn (Quickbooks)

Locations/Work Schedule

The Puffin Foundation has offices in Teaneck, NJ and Park Slope, Brooklyn, NY. The Office Administrator is to work 8 hours per week at the Brooklyn location, ideally 10-2:00 T/Th, with some flexibility in determining set hours. The ideal candidate would be available for an additional 4 hours per week - 12 hours total - if the need arises. Occasional change of workdays and/or work locations will be permitted and infrequent additional work from home days will also be considered. Once a month, Brooklyn Staff will spend an office day for the organization’s general meeting in-person at the Teaneck location.

Compensation

Target base compensation for this position is $30-$35 per hour.

In addition, The Puffin Foundation, Ltd. conducts an annual performance management process. As part of the annual performance management process candidates will be eligible for a merit increase along with a potential small discretionary bonus. Merit increases and discretionary bonuses are performance based and economic conditions will also be considered

Application Process

Please email your resume directly to

jobs@puffinfoundation.org for consideration. Please include the term “BK

Bookkeeper Office Administrator,” in the subject line. Candidate

qualifications will be reviewed and if selected for an interview candidates

will be contacted directly.

About Us

The Puffin Foundation, Ltd. seeks to open the doors of artistic expression by providing grants to artists and organizations who are often excluded from mainstream opportunities due to their identities, or social philosophy and by direct programming and events at the gallery and exhibition space located at our offices. We're particularly interested in art that educates the public on topical issues. For example, projects that seek to enrich and inform the public on important subjects such as our worsening climate catastrophe, health care, social justice, civil rights, and other issues facing the country and our planet that some organizations might hesitate to fund. The Foundation also gives special consideration to communities that are underserved by the arts.

Our organization is committed to ensuring a diverse staff; women, people of color, immigrants, LGBTQ + people, older adults, and people with disabilities are encouraged to apply. We do not discriminate based on gender, race, color, creed, religion, age, ethnicity, sexual orientation, gender identity and expression, transgender status, marital status, national origin, domestic violence victim status, genetic information, disability or handicap, veteran or military status, or any other characteristic protected by law.