Facilities Coordinator

Lutheran Settlement House is part of a movement rooted in radical compassion and focused on making lasting, meaningful change in people’s lives and in our community. The voices of our clients guide our work, telling us what supports they need and what needs to change in our city. Our staff shares deeply held values that make us a welcoming, responsive, and reliable safe haven for some of Philadelphia’s most vulnerable populations. We accompany our clients in times of crisis, we are catalysts for building community, and we joyfully celebrate the strength of those we serve. If this sounds like you, if you’re looking for a workplace where you can live out your values and a workplace that values your growth and development, we invite you to apply.

Job Summary:

We’re looking for a reliable, action-and-detail oriented Facilities Coordinator keep things running smoothly across both work-sites at our non-profit organization. If you’re the kind of person who jumps in to solve problems, keeps things organized, and can be counted on to follow through — this role is for you. This is a doer’s job. You'll be getting your hands dirty with logistics, scheduling, organizing, tracking, and supporting just about everything that keeps the back-end of our organization moving.

What You'll Do:

Day-to-Day Operations

• • Track and follow up on ongoing tasks, projects, and deadlines.
  • Keep shared files, trackers, and documents up to date and easy to access.
  • Help streamline how we do things — find gaps, suggest fixes, present potential upgrades and changes to the Operations team for discussion.

Scheduling & Coordination

• • Manage calendars and identify potential unaddressed situations.
  • Send reminders, follow-ups, and keep everyone on the same page with up-to-date information.

Logistics & Inventory

• • Order, restock, and track supplies (equipment, office materials, etc.).
  • Work with vendors or service providers — get quotes, schedule repairs, handle deliveries.
  • Keep storage and supply areas tidy and well-documented.
  • Support Janitorial and Food Pantry staff with duties when necessary.

Communication & Admin Support

• • Draft and send communications or updates from the Ops team.
  • Help with data entry, form-filling, and report formatting.
  • Take clear notes during meetings and follow up on action items.

General Problem-Solving

• • Be the “go-to” person when something small breaks, falls through the cracks, or just needs to get done.
  • Jump in wherever needed — no task too small, no system too complex.

What You Bring

• • Organized and reliable — you get things done, on time, without needing to be reminded.
  • Driver's license- Valid driver’s license in PA (car not required).
  • A communicator — clear in writing, confident talking to coworkers, vendors, or anyone else.
  • Flexible and calm — you can shift gears fast when plans change.
  • Detail-focused — you catch what others miss and make sure loose ends are tied up.
  • Problem-solver — you don’t just flag issues; you fix them (or know how to get them fixed).
  • Tech savvy – must utilize Microsoft 365 apps (Outlook, Teams, Excel, etc.) in daily work.

Lutheran Settlement House is committed to creating an inclusive experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or identity, we firmly believe that we serve our communities best when everyone feels free to be their most authentic self. We embrace Queerness as a core aspect of our mission and political values. We strive always to honor, respect, and remain accountable to our queer and trans staff, clients, and community members. We value our diversity and are committed to promoting it! We are an equal opportunity employer and applicants from all backgrounds are strongly encouraged to apply.

• Our benefits include low cost medical, free dental and vision insurance, as well as agency-funded life and disability insurances.
• We offer 8-weeks paid parental leave for staff (eligible after one year of service) who give birth, adopt, or foster a new child in their home.
• Our paid time off package includes an annual 3-4 weeks of vacation, 12 days of paid sick time, and 5 personal days to use at your discretion.
• We observe 16 organization-wide holidays, and an early close on Fridays during the Summer.
• Our 401k retirement savings program offers a 1% match, and we offer pre-tax flexible spending accounts for health, travel, and dependent care.
• We value growth and learning, and offer trainings and conference participation whenever possible. We value the voices of our staff, and we offer mini-grants for staff to pilot new ideas in their work.
• We are offer flexibility for classes, internship possibilities within our organization, and the availability for social work licensure supervision.
• We understand that employees are people first and foremost, and are committed to an overall supportive and flexible organizational culture.
• Our work is critical but we know it’s not easy, so we aim to infuse joy wherever possible. Whether we are offering free yoga and exercise classes, ending all-staff meetings with Karaoke or Bingo, or committing steadfast to a snack-based meeting culture – we aim to balance the weight of our work with laughter and levity as often as we can.