Manager, Finance and Operations

About Nonprofit New York

Nonprofit New York champions, represents, and strengthens New York City’s nonprofits through capacity building, advocacy, and cultivating a more unified and powerful sector. We believe organizations thrive not only when their internal operations are healthy, but also when they have diverse and sustainable funding streams and a strong and influential voice within their communities and the City at large. We equip our 600+ member nonprofits with the tools, knowledge, and connections they need to expand their impact, deepen their community roots, and shape the future of New York City’s nonprofit sector.

We believe creativity, curiosity, and collaboration are the essential ingredients for meaningful and sustained impact. Our culture is grounded in mutual respect, continuous learning, and a commitment to equity. This role is based in our New York City office with a hybrid schedule — 2 days in person, 3 days remote.

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The Opportunity:

• Manager, Finance and Operations
  • Reporting to the Vice President, Finance and Operations

The Manager, Finance and Operations plays a pivotal role on our team. This position ensures the financial health, operational excellence, and regulatory compliance of our growing organization. This is an exciting opportunity for a systems thinker and hands-on manager to shape core business functions, steward and evolve operational infrastructure, and contribute to a high-performance culture.

Role Summary

The Manager, Finance and Operations will oversee day-to-day financial management and organizational operations, working closely with department teams, external consultants, and the Vice President, Finance and Operations. The candidate will bring a blend of technical expertise and insight, and will coordinate key finance processes—including budgeting, payroll, reconciliation, and reporting—while also optimizing operations across vendor management, contract stewardship, office logistics, and HR support.

Who You Are

You are energized by the work of organizations that are committed to operational excellence and social impact. You thrive in dynamic environments and bring a mindset oriented toward solutions, collaboration, and continuous improvement.

• Experienced professional with at least 4-6 years of relevant experience in finance, operations, and/or nonprofit administration
• Comfortable working with accounting software such as QuickBooks, Bill.com, and payroll platforms (e.g., Paychex)
• Skilled in managing vendor relationships and collaborating with external consultants to ensure seamless operations
• Strong organizational and project management skills, with the ability to manage multiple projects and deadlines across the organization—including with the senior leadership level
• Excellent communicator—clear, confident, and effective across written, verbal, and visual formats, including presentations and external reporting
• Technologically fluent, with proficiency in G-Suite, Salesforce, Asana, Slack, and other workplace tools
• Detail-oriented, proactive, and solutions-driven, with a collaborative mindset—able to work independently when needed but is equally skilled at building alignment and shared ownership across teams

Key Responsibilities

Financial Management

• Manage day-to-day accounting and finance operations, including budget monitoring, monthly reconciliations, and financial reporting
• Coordinate with external accounting consultants to manage month-end close, annual audits, and tax filings
• Support payroll processing and the administration of employee benefits
• Maintain accurate and up-to-date financial records for audits, grants, and regulatory compliance

Operations and Administration

• Manage vendor contracts and relationships with external service providers
• Coordinate office operations, including supplies, facility services, and system upgrades
• Support logistical planning for organizational meetings, events, and team-building activities
• Maintain and optimize key organizational tools and systems, including CRM, project management, and digital filing systems

Human Resources Support

• Assist with recruitment processes, onboarding, and performance management activities
• Support implementation and administration of HR policies, practices, and procedures
• Help foster a workplace culture that integrates racial equity principles and prioritizes staff care and well-being

Collaboration and Strategic Support

• Support the Vice President, Finance and Operations and Senior Management to align internal systems with organizational priorities
• Contribute to process improvements that enhance operational efficiency and cross-team collaboration
• Serve as a strategic resource and problem solver across departments, adapting to evolving needs and priorities

Professional Growth and Development

• Participate in individual as well as organizational learning opportunities, leadership development, and sector-facing convenings
• Engage with cross-functional teams to deepen understanding of nonprofit sector trends and challenges
• Contribute ideas that shape how Nonprofit New York functions as a model for strong, equitable, and values-aligned operations
• Grow into increasing levels of responsibility and visibility in an environment that values learning, leadership, and initiative

Skills + Qualifications

• Bachelor’s degree in finance, business administration, nonprofit management, or a related field. Candidates will be evaluated based on a combination of experience, skills, and qualifications
• 4-6 years of relevant progressive experience in nonprofit finance and operations
• Demonstrated experience supporting payroll, benefits, and HR processes
• Knowledge of nonprofit financial compliance, audit processes, and reporting requirements
• Proven ability to optimize operational systems and workflows

What Success Looks Like

• Financial operations run smoothly, accurately, and on schedule
• Effective coordination and administration of office systems and vendor relationships
• HR and benefits processes are seamless and supportive of staff needs
• Cross-team collaboration fosters continuous improvement and mission alignment

Salary

The salary for this position is $85,000/year. In addition, Nonprofit New York offers a comprehensive benefits package, including health, dental, and vision coverage; generous holidays, sick days, and paid time off; 401(k) plan with employer match, and professional development opportunities, among other benefits.

To Apply

Please apply for the Manager, Finance and Operations position through the Nonprofit New York website. Attach and submit your cover letter and résumé as two separate documents to the Manager, Finance and Operations application section. The application deadline is Friday, August 1, 2025.

Equal Opportunity Statement

Nonprofit New York is an equal opportunity employer. We consider applicants for all positions without regard to actual or perceived race, color, religion, creed, national origin, ancestry, age, sex, gender identity, gender expression, sexual orientation, pregnancy, alienage or citizenship status, marital status, partnership status, disability, predisposing genetic characteristic(s), arrest or conviction record, caregiver status, domestic violence victim status, credit history, unemployment status, veteran status, protected activity, uniformed service, or any other characteristic protected by applicable law.