Co-Executive Director for Operations

The Village of Arts and Humanities is an iconic, 37-year arts and community development organization rooted in Philadelphia's Fairhill-Hartranft neighborhood. Our mission is to support artists and Black community residents to imagine, design, and build a more just and equitable society.

The Village of Arts and Humanities is seeking a highly motivated and people-centered candidate to join our Leadership Team as the Co-Executive Director for Operations. This is a full-time exempt position working on-site at least three days per week. The Co-Executive Director for Operations is responsible for the overall success of the organization in partnership with the Co-Executive Director for Programs and Initiatives and the Co-Executive Director for Land and Environment. This role leads the daily operations, development efforts, and oversees communications activities. The Co-Executive Director for Operations reports to the Board of Directors.

Responsibilities

Operations: Responsible for the daily operations of the Village including but not limited to HR, IT, policies and procedures.

1. Oversee daily operations to ensure smooth functioning of the organization.
2. Responsible for operations tasks, including but not limited to insurance, IT, financial prudence, grants management, and compliance.
3. Create, revise, and ensure compliance with all operating procedures (safety, emergency, HR, finance)
4. Manage HR functions including recruitment, hiring, orientation, training, and annual review process.
5. Administration of benefits (401k, Medical, Dental/Vision), e.g., bi-weekly payments into 401k, timely enrollments in benefits, coordinate plan renewals.
6. Ensure internal processes are consistent, e.g., annual feedback, goal setting, job descriptions are updated, and employee letters are sent at the start of each FY.
7. Develop strategic partnerships between the Village and public, private and non-profit organizations to support the organizational common goals.
8. Manage and support the Communications and Development Manager, Bookkeeper, Front Desk Coordinator, and contractors.

Financial Management & Fundraising: Responsible for the organization’s financial health by working with the Co-Executive Directors.

1. Ensure timely invoicing and internal financial policies are followed by staff to help accounting complete monthly reconciliations.
2. Oversee the completion of daily financial operations with the Bookkeeper.
3. Complete the annual audit working with the auditors and accounting team.
4. Lead the annual budgeting process.
5. Responsible for financial management of the annual budget in partnership with the Co-Executive Directors with specific focus on the department budgets.
6. Ensure program budgets are reviewed at Co-Executive Directors meetings and shared more broadly with staff.
7. Ensure that the accounting team is providing monthly reconciliations and providing financial statements for review by the Co-Executive Directors and Finance Committee.
8. Develop and execute a broad fundraising plan that increases the Village’s visibility among the Philadelphia philanthropic community including foundation, corporate and individual support.
9. Ensure meeting deadlines, accuracy, and approvals of payroll, payments, and credit card receipts for the organization.
10. Review, sign, and ensure compliance with agreements and contracts.
11. Lead the efforts of the development team, ensuring meeting grant application deadlines and reporting.
12. Work closely with the Communications and Development Manager to ensure ongoing visibility for programs and community engagement efforts.
13. Engage the community through public speaking, publications, and media.
14. Actively represent the organization through radio and television opportunities as they arise.

Organizational Leadership

1. Build alignment across the organization working in tandem with the Co-Executive Directors.
2. Articulate, cultivate, and ensure a clear organizational mission, vision, and strategy.
3. Overcommunicate and facilitate transparency within the organization.
4. Work with the Co-Executive Directors to build, sustain, and strengthen all board functions, building alignment while also maintaining role clarity between governance (board) and operations (staff).
5. Create an organizational culture that aligns with the mission and values of the Village.
6. Work collaboratively with the Co-Executive Directors.
7. Prepare Board meeting agendas in partnership with the Board Chair and Co-Executive Directors.

Experience

1. Five years of Operations experience including overseeing budgets, knowledge of nonprofit accounting practices, HR, and IT systems.
2. Nonprofit fundraising experience in at least one of the following areas; grant writing, individual donors, and/or fundraising events.
3. Alignment with and passion for the Village’s mission and values.
4. Three or more years of managing a fiscal audit and managing staff.
5. Ability to work collaboratively with the two other Co-Executive Directors.
6. Preferred experience working within one or more of the following zip codes: 19133, 19122, 19140, 19132, 19121.

Non-Discrimination

The Village of Arts and Humanities is an equal opportunity employer. The Village does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, The Village complies with all applicable state and local laws governing nondiscrimination in employment.

Benefits include health, vision and dental insurance paid by the Village, vacation and sick days, holidays, 3 weeks of paid Village recess, and ability to participate in a 401K plan.