Organizational Development Training Assistant

The 1199SEIU Benefit & Pension Funds provide comprehensive health, pension, and quality of life benefits to unionized workers represented by 1199SEIU United Healthcare Workers East.We are among the largest labor-management funds in the nation, covering 400,000 members and their families.

If you’re ready for the brightest career future, join us in this excellent opportunity to showcase your talents. We are currently seeking an experienced Organizational Development Training Assistant for our Training & Staff Development department.

Responsibilities

• Provides administrative, project and training coordination support to the Organizational Development, Talent and Learning Department
• Providing assistance in the scheduling, communication and metrics reporting of all departmental learning (live, virtual, blended and eLearning) Organizational Development (OD) and coaching initiatives that take place during the year
• Prepare PowerPoint presentations for department learning initiatives
• Produce virtual learning events via Zoom
• Professionally answer and screen phone calls for department and respond to or filter calls, as able, regarding requests, questions, appointments etc. while maintaining confidentiality
• Assist the department in scheduling appointments and preparing materials for meetings
• Prepare and set-up materials for department trainings and/or workshops and conduct the end of session and break down activities at the end of the session, including zoom polling and evaluation activities.
• Produce documents and materials for sessions as needed (workbooks, handouts, activity materials/props)
• Prepare the completion of monthly metrics for the department
• Prepare files/folders for the department and assist with file structure set up and electronic and paper filing when necessary
• Prepare documents and projects using Microsoft Office Suite: Word, Excel, PowerPoint, Office 365 cloud-based solutions and Adobe Acrobat DC
• Conduct basic Learning Management System (LMS) functions - Assign e-learning courses, assist users, etc.
• Back up to other Department Staff as needed (Virtual Learning and LMS Coordinator, Administrative Assistant II)
• Perform additional duties and special projects as assigned by management

​Qualifications

• Associate degree required; Bachelor’s degree preferred
• Minimum of two (2) years administrative experience, general office experience and/or training, or equivalent combination of education, experience, and training that provides the required knowledge and abilities to successfully perform in the position required
• Experience in training facilitation is a plus
• Experience working in OD or training departments is a plus
• Must have proficient computer skills, working knowledge of Microsoft Excel, Word, Outlook, PowerPoint
• Must be detail oriented, flexible and possess strong service excellence, administrative, organizational, interpersonal and communication (oral, written and listening) skills
• Must have the ability to establish and maintain effective working relationship with staff, coworkers, Fund management and the public
• Ability to work well under pressure to meet deadlines, multi-task, make sound judgments, manage time effectively and prioritize work assignment
• Must be able to work within and maintain the confidentiality required of the organization and the ODTL department
• Additional proficiency in project management skills/software, a plus
• Proficiency in online survey development (SurveyMonkey), a plus
• Knowledge of word processing tools: Publisher, Nitro, Adobe Acrobat DC
• Experience working in OD or training departments is a plus
• Must be able to accommodate fluctuating hours by arriving as early as 7:30 AM and/or staying until 5:30 PM on scheduled training days; normal business hours are 9:00 AM – 5:00 PM on non-training days

We offer a competitive salary, an excellent fully employer-paid comprehensive benefits package and talented professional colleagues. For consideration and to apply, please visit us at https://phf.tbe.taleo.net/phf03/ats/careers/v2/viewRequisition?org=NBF1199&cws=41&rid=10992 . Please mention you saw this ad in Idealist. We are an Equal Opportunity Employer.