Executive Assistant

The Executive Assistant provides comprehensive administrative support to the CEO and senior leadership team, enabling them to focus on strategic priorities while ensuring smooth organizational operations.

KEY DETAILS:

• Time Commitment
  • An average of 20 hours per week (with advance notice, weeks may vary from 16-24 hours)
  • Seeking a long-term co-pilot who will partner with the CEO and be a part of the core team over the long-term (ideally, this is your long-term career plan!)
  • Candidates should be available for at least 4 hours on work days during the 8am – 7pm Central Time timeframe, as we operate during typical M-F business hours across US time zones
  • Ideally, candidates will be available for extended hours (up to full-time) during program retreats or in-person events (typically in October, January, and August)
• Reports to: CEO and Founder
• Status: Part Time Contractor, with the aim of Contract to Employee if a mutual fit
• Work Location: Lake Forest, IL, with occasional travel for retreats or in-person events

CORE RESPONSIBILITIES:

Executive Support

• Manage CEO's calendar, including scheduling meetings, events, and travel arrangements
• Serve as primary gatekeeper and liaison for CEO communications
• Handle sensitive correspondence and document preparation for executive-level interactions

Strategic Project Support

• Assist with high-priority strategic initiatives and organizational development projects
• Conduct research and prepare comprehensive briefing materials for leadership decisions
• Support fundraising activities, including donor research, proposal coordination, and funder relationship management
• Coordinate strategic planning processes and implementation tracking

Board Relations & Governance

• Coordinate and prepare materials for board meetings, including agenda development and packet preparation
• Manage board communications and follow-up on action items
• Maintain board records and ensure compliance with governance requirements

Stakeholder Engagement

• Coordinate high-level meetings with funders, partners, and key stakeholders
• Manage CEO's external commitments, including speaking engagements and sector events
• Support relationship management with strategic organizational partners

Relationship Management and Development

• Serve as a positive ambassador of New Sector’s staff, programs, and brand at all times
• Represent New Sector in conversations with existing and potential partners, funders, and Fellows, seeking opportunities for continued and new partnerships at all times

Qualifications:

• Bachelor’s degree required
• At least 3 years of executive assistant or administrative support experience
• Detail-oriented approach with ability to maintain quality standards under pressure
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency with office technology and project management tools
• Discretion and ability to handle confidential information
• Experience in nonprofit sector preferred
• Demonstrated commitment to and passion for New Sector’s mission

Compensation:

Starting at $25/hour, with a 20-hour average work week. Compensation for any full-time weeks will be agreed upon in advance. As a contract position, no fringe benefits are provided, and no taxes are withheld from compensation.

APPLICATION:

Please fill out New Sector Alliance’s application form. You will be prompted to upload an application package as a single PDF file including:

• Resume
• Cover letter
• Two relevant writing or other work samples

You will be asked to answer the following questions:

1. What draws you to this position?
2. What impact would you like to achieve serving as Executive Assistant to the CEO?
3. How does this role fulfill your career and life goals?

Questions may be emailed to info@newsector.org. No phone calls, please.

New Sector Alliance, Inc., is an equal-opportunity employer and welcomes applications from candidates from diverse backgrounds. All qualified applicants will be considered for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, citizenship status, or current employment status. Candidates who identify as members of historically underrepresented groups are encouraged to apply. We are committed to creating an inclusive and supportive work environment where all employees, contractors, volunteers, program participants, and alumni thrive.