Room and Reservation Coordinator

Position Title

Room and Reservation Coordinator

About Dramatists Guild Foundation:

Dramatists Guild Foundation (DGF) is a national charity that fuels the future of American theater by supporting the writers who create it. DGF fosters playwrights, composers, lyricists, and librettists at all stages of their careers. We sponsor educational programs; provide awards, grants, and stipends; offer free space to create new works; and give emergency aid to writers in need. In 2024, DGF received a 2024 Tony Honors for Excellence in the Theatre for their life-changing support of theater writers. By supporting and nurturing the creators of today, we protect the stories of tomorrow.

At DGF, we are committed to the safety of our employees and their families. While COVID-19 continues to pose a threat to the health and well-being of all individuals, vaccinations can significantly reduce that threat and help protect our workplace as well as our community.

DGF is committed to sustaining an equitable and safe environment and is proud to be an equal opportunity employer. Access, equity, and authenticity are core values at DGF and we are dedicated to providing employees with a work environment that celebrates varied backgrounds and is free of discrimination and harassment. We encourage candidates of all ages who identify as Black, Indigenous, People of Color, disabled, trans, non-binary, and queer to apply. All applications will receive consideration for employment.

Position Summary:

DGF seeks a self-motivated and efficient professional to help support the writing spaces. Reporting to the Lead RRC, the Room and Reservation Coordinator will help oversee and manage the reservations, use and upkeep of three (3) rehearsal rooms. Evening and weekend availability are a must.

Reports to:

Lead RRC

Position Status:

Part-time

Start Date:

August 21, 2025

Location:

520 8th Ave, Suite 2401, New York, NY 10018. The DGF Office is ADA accessible.

Salary:

$25/per hour

Part-Time (available to work evenings and weekends is a must)

Benefits and Perks:

• Occasional free theater tickets and access to purchase house seats, if available.

Primary Responsibilities and Duties

• Be aware of all visitor needs during their time in the Writing Rooms.
• Monitor booking platform to track specific needs for each reservation and for last minute changes.
• Maintain the Daily Schedule (displayed on a monitor in the Reception Area) and make updates as needed.
• Prepare Writing Rooms: assure the general cleanliness of each room before each reservation and move materials (i.e. folding tables, chairs, music stands) as needed.
• Track and restock any supplies needed for front reception and Writing Rooms.
• Confirm that visitors are following DGF rules for reserving space.
• Reset Writing Rooms at the end of the work day.
• Manage the reservations email: respond to space inquiries and general questions.

Qualifications and Skills Required:

• At least two years hospitality/customer service experience.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of G-Suite.
• Sharp attention to detail.
• Excellent time management skills.
• Excellent organizational, problem-solving, and verbal and written communication skills; ability to handle work with a high degree of discernment, discretion, tact, and integrity.
• Experience in the entertainment or performing arts industries preferred.
• A proactive work style.
• Self-reliant. Must be able to work independently with frequent interruptions, as artists come in and out of the space.
• Experience with Monday.com is a plus.
• Experience with SuperSaas or other reservation/booking software is a plus.
• Ability to lift 50 lbs. preferred - moving folding tables, chairs, music stands and couches within the rooms.
• Must have a love for the arts and artists.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.