Nonprofit

WPO Program Coordinator

Remote, Work can be performed from anywhere in United States
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  • Details

    Job Type:
    Full Time
    Education:
    4-Year Degree Required
    Experience Level:
    Mid-level
    Salary:
    USD $58,700 - $64,350 / year
    Salary will depend on location.
    Cause Areas:
    Entrepreneurship, Women

    Description

    BACKGROUND & DESCRIPTION

    The Women Presidents Organization (WPO) is a dynamic and diverse collective of women business leaders around the world who share insight in groups facilitated to drive game-changing experiences. Our proprietary roundtable format brings together leaders from diverse, noncompetitive industries to exchange expertise in a confidential setting. Through the WPO, accomplished women entrepreneurs get exclusive access to entrepreneurial equals, innovative ideas, and executive education. The precious ability to tap into the wisdom of their peers offers support, empowerment, and inspiration.

    Working for WPO provides access to this extraordinary global network, along with a range of educational opportunities and exclusive programming.

    JOB DESCRIPTION

    The Program Coordinator is a key contributor responsible for managing logistics for the Platinum and Zenith programs, as well as supporting the Entrepreneurial Excellence Forum and other signature events throughout the year.

    This individual will operate with a high level of professionalism, discretion, and initiative, while maintaining a member-first mindset. The ideal candidate is solution-oriented, detail-obsessed, and thrives in fast-moving environments where last-minute changes are expected.

    You’ll serve as a front-line relationship-builder with WPO’s high-level members and Chapter Chairs, requiring polish, warmth, and excellent communication skills. This role reports to the Director of Events.

    RESPONSIBILITIES

    Platinum & Zenith Group Meetings (60%)

    • Independently manage all meeting logistics and admin tasks for assigned programs. Responsibilities include preparing meeting agendas and schedules, arranging private dinners and activities, organizing on-site materials, and maintaining communication with venues and vendors.
    • Handle complex schedules, competing priorities, and evolving requirements with clarity and confidence.
    • Serve as a professional liaison between WPO and members, Chapter Chairs, vendors, and stakeholders; anticipate needs and resolve issues quickly. Provide clear, professional, and timely communication to all parties, managing expectations and ensuring thorough understanding of program details.
    • Ensure accurate and timely vendor payments and invoice reconciliation. Maintain records of all event details, expenses, and invoices for each meeting.
    • Own survey distribution and feedback analysis; synthesize insights to optimize future planning.
    • Keep chapter pages in the WPO member portal accurate and up-to-date.

    Entrepreneurial Excellence Forum (30%)

    • Contribute to the end-to-end event lifecycle, from planning and vendor management to on-site execution and post-event debrief.
    • Coordinate with exhibitors, sponsors and internal teams both pre-Forum and on-site, regarding booth planning, shipping, logistics, and communications.
    • Coordinate the design process and production to ensure on-time delivery of printed materials, awards, and branded assets.
    • Proactively manage and resolve logistical issues, ensuring smooth on-site operations to deliver a high-quality attendee experience
    • Manage payment workflows, track invoice payment schedules and maintain meticulous financial records.
    • Analyze survey results and make data-informed recommendations for improvement.

    General Event Operations (10%)

    • Provide consistent event operations support: scheduling, prep materials, communications, and documentation.
    • Maintain shared databases and tracking systems.
    • Assist the Chief Innovation & Programming Officer and Director of Events on strategic initiatives.
    • Represent WPO at external events and conferences as needed.
    • Other duties as assigned.

    REQUIRED SKILLS & QUALIFICATIONS

    Qualifications

    • Bachelor’s degree in Event Management, Hospitality, Communications, or related field (preferred)
    • 2–3 years of experience in high-volume, high-touch event coordination
    • Comfortable working remotely and independently
    • Willing to travel to events and attend occasional early/late meetings
    • Tech-savvy: Microsoft Office Suite required; HubSpot, Asana and Adobe Suite a plus
    • Ability to lift up to 25 lbs.

    Core Competencies

    • Self-starter with strong judgment and problem-solving instincts
    • Exceptional verbal and written communication skills
    • Member-first, service-driven mindset
    • Polished, professional, and approachable
    • Hyper-organized and able to juggle competing priorities with grace
    • Comfortable managing change and ambiguity
    • Adept at keeping multiple workflows moving under pressure
    • Proactive in identifying inefficiencies and offering improvements

    BACKGROUND & DESCRIPTION

    The Women Presidents Organization (WPO) is a dynamic and diverse collective of women business leaders around the world who share insight in groups facilitated to drive game-changing experiences. Our proprietary roundtable format brings together leaders from diverse, noncompetitive industries to exchange expertise in a confidential setting. Through the WPO, accomplished women entrepreneurs get exclusive access to entrepreneurial equals, innovative ideas, and executive education. The precious ability to tap into the wisdom of their peers offers support, empowerment, and inspiration.

    Working for WPO provides access to this extraordinary global network, along with a range of educational opportunities and exclusive programming.

    JOB DESCRIPTION

    The Program Coordinator is a key contributor responsible for managing logistics for the Platinum and Zenith programs, as well as supporting the Entrepreneurial…

    Benefits

    We offer a benefits package including fully paid premiums for the employee for medical and low dental coverage, short and long-term disability insurance, group life/AD&D insurance, and a freshbenies subscription. In addition, you will be eligible to enroll in the safe harbor 401(k) retirement plan with 3% employer contribution after one year of employment.

    You will be entitled to 10 days for sick leave (accrued at the start of employment pro-rated based on start date) and 15 days for vacation (accrued throughout the year at a rate of 1.25 days per month), annually. In addition to the standard US holidays, our office is closed for the Christmas - New Year week, so all employees enjoy an additional week of paid vacation.

    We offer a benefits package including fully paid premiums for the employee for medical and low dental coverage, short and long-term disability insurance, group life/AD&D insurance, and a freshbenies subscription. In addition, you will be eligible to enroll in the safe harbor 401(k) retirement plan with 3% employer contribution after one year of employment.

    You will be entitled to 10 days for sick leave (accrued at the start of employment pro-rated based on start date) and 15 days for vacation (accrued throughout the year at a rate of 1.25 days per month), annually. In addition to the standard US holidays, our office is closed for the Christmas - New Year week, so all employees enjoy an additional week of paid vacation.

    Location

    Remote
    Work can be performed from anywhere in United States
    Associated Location
    2 Park Ave, New York, NY 10016, USA
    20th Floor

    How to Apply

    HOW TO APPLY: If you are interested in applying, please start by clicking this link to take a 3-minute survey. It is not a test, and there are no right or wrong answers. You will be able to see your results in 60 seconds. If your survey results align with the Program Coordinator benchmark, you will be contacted via email and directed to the next step in the hiring process. Due to the large volume of applicants, we are only able to reply to applications which meet the job profile criteria. Thank you for your understanding.

    HOW TO APPLY: If you are interested in applying, please start by clicking this link to take a 3-minute survey. It is not a test, and there are no right or wrong answers. You will be able to…

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