Grants Manager

The Calyx Institute is seeking applications for an energetic, thoughtful, and detail-oriented individual to join our team as the Grants Manager. The Grants Manager will be primarily responsible for the day-to-day management of Calyx’s grantmaking programs and compliance. This role will include managing all aspects of the Sepal Fund, a pilot phase, three-year, cohort model of grant recipients, as well as other grant programs under development. This role involves supporting the Sepal Fund’s grant recipient community of practice, undertaking the administrative tasks related to the group’s professional development and ongoing grant deliverables, as well as developing and maintaining relationships with the philanthropic community for future program development. The Grants Manager will report to the Operations Director, and work collaboratively across multiple departments and constituents, demonstrating a deep understanding of the needs of grantees and other stakeholders and ensuring that those perspectives are incorporated in the grantmaking process. Ideal candidates will have experience with philanthropy and/or nonprofit administration, community development, program design and management, and/or human resources.

Responsibilities will include, but are not limited to:

• Work closely with grantees to effectively support professional development and community building.
• Ensuring compliance between Calyx and awarded applicants, regarding contracts, legal and regulatory issues, deliverables, reporting, payment, etc.; and maintaining clear communication between all parties.
• Remain knowledgeable on philanthropy best practices, grantmaking guidelines and regulations, and manage and recommend changes for new and existing Calyx grantmaking policies and procedures.
• Develop and maintain relationships with peers and collaborators across the field, including key philanthropic organizations, for future partnership opportunities.
• Capability to analyze data, evaluate program effectiveness and overall impact, and draw actionable insights.
• Designs and implements ongoing evaluation tools for Calyx’s grant programs.
• Manage the application process for all grant programs, including outreach to potential applicants, securing and coordinating with the review panel, and ensuring timely notification of decisions to applicants.
• In collaboration with the communications team, manage the overall communication strategy and plan, including drafting announcements and general programmatic messaging.
• In collaboration with the finance team, ensure proper compliance and reporting for all grant recipients.
• Coordinate and oversee the selection panel process for all application cycles.
• Assist the operations director, as well as senior management, in various assignments as needed.

Key Skills & Competencies

• Excellent communication skills, including speaking, writing, and active listening
• Creative thinker with excellent analytical, organizational, and problem-solving skills
• Strong interpersonal skills and EQ
• Proactive, self-directed and reliable
• Results oriented with superior skills in project management, organization, planning and attention to detail
• Curiosity and a willingness to learn
• Superior time management, prioritization, and multitasking abilities
• Able to give and receive feedback and constructive criticism from a variety of channels
• Flexible, responsive, and collaborative work style with a strong service mentality
• Familiarity with nonprofit funding and associated grant-making
• Proficiency with word processing software, database(s) management, and content management software

Qualifications & Experience

• Requires four-year degree (or equivalent) or equivalent professional experience in the nonprofit sector
• 5+ years in nonprofit or business administration, including but not limited to roles in philanthropy, operations, grants administration
• Familiarity and/or experience with FOSS and/or the Internet freedom and digital rights ecosystem a plus

Details & To Apply

This is a full-time (four-day work week), salaried, exempt, hybrid position located in New York and requiring partial in-person work at Calyx’s office in Brooklyn, NY. The salary for this role is $85,000-$90,000; salary commensurate with experience. Calyx offers health, vision, and dental insurance, HRA and FSA options, unlimited paid time off, and 401k retirement plan options with up to 10% employer matching contribution. This position is included in a union-represented collective bargaining unit (CWA Local 1101), and specific employment terms and conditions are subject to collective bargaining.

To apply, submit your required application materials via the link to Greenhouse below. No applications submitted via email will be considered. Applications will be reviewed on a rolling basis until the deadline.

Required materials:

• 1-page cover letter in PDF format
• 1-2 page resumé in PDF format
• 3 professional references with contact information
• We will not contact references without informing you first

Application Deadline: 5:00pm EDT, September 3, 2025

Start Date: on or around October 1, 2025