Senior Manager, Database

American Medical Informatics Association

Position Description

POSITION: Senior Manager, Database

FLSA STATUS: Exempt

REPORTS TO: Vice President, Information Technology

DATE: July 23, 2025

Summary of Position

The Senior Manager, Database is a remote role providing a wide variety of complex professional level work in analysis, design, configuration, implementation, administration, problem solving, and technical optimization of the Association Management System (AMS). The Senior Manager, Database will work closely with AMIA’s Manager, Technical Events, to ensure alignment with AMA’s data governance policies and maintain data integrity across the AMS.

Based on the duties described below, this is a full-time, exempt, fully remote position. This position reports to the Vice President, Information Technology.

Dimensions

This position has no direct reports.

This position has no budget authority.

Nature and Scope

The Senior Manager, Database is accountable for providing comprehensive database configuration and support. This includes regular data integrity checks; system configuration; establishing items/campaigns, writing reports and dashboards; troubleshooting problems and researching solutions; and training staff, as needed.

The Senior Manager, Database collaborates with decision makers in various business units (i.e. Finance, Marketing, Membership, Education, Meetings, Business Development) across the organization and with vendors to ensure data in the (AMS) is structured according to business needs and is accurate. This role is responsible for working with business units to understand their data needs and providing lists, reports, dashboards, flows, that meet those needs.

This position manages API integrations, supports the enforcement of AMIA’s data governance policy, and prepares and implements workflows, reports, and dashboards. All criteria used should be documented to develop standard operating procedures (SOPs) and the data dictionary.

This position is responsible for the ongoing process of maintaining and updating the AMS through routine checks, bug fixes, security patches, performance optimizations, and feature updates to ensure it remains functional, reliable, and secure over time.

Principle Accountabilities

The Senior Manager, Database:

• Serves as the internal subject matter expert for AMIA’s AMS (SalesForce/Fonteva).
• Administrating user licenses within live and test AMS environments.
• Collaborate with business units to identify and implement necessary fields, configurations, flows,
• dashboards, and reports that drive business objectives.
• Develops and implement processes to ensure security, hygiene, and governance standards are applied.
• Manage vendor relationships, handle API integrations, and troubleshoot external tools within AMS
• platform (SalesForce/Fonteva)
• Collect and analyze membership and product data for reporting to ensure accuracy.
• Provides backup support to the finance team and other departments utilizing the AMS and related platforms, ensuring continuity of operations and cross-functional collaboration
• Perform additional duties as assigned to meet organizational needs.

Essential Functions

• Must have a deep understanding of database structure and relationships to ensure data integrity and accuracy.
• Must be able to effectively translate business requirements into functional requirements when collaborating with internal business units and external vendors.
• Must be able to establish and implement items, campaigns, flows, reports and dashboards, documenting all work.
• Must be adept at managing multiple projects with varying timelines and deliverables, ensuring timely and successful completion.
• Must possess strong research skills to investigate and gather necessary information for the successful performance of duties.

Qualifications

• Education College degree in a related field or technical experience
• Work Experience - Three to five years’ experience in database management within an association or related organization
• General Skills - Excellent analytical, creative, organizational, and customer service skills; demonstrated ability to work effectively in a customer focused, team-oriented environment; outstanding written and verbal skills; creative and strategic thinker with a strong intellect and proactive style.
• Technical Skills - Proficient in computer skills and experience with Association Management Systems (SalesForce/Fonteva) strongly preferred; knowledge of databases and relational data structure required

Travel Requirements

Must be able to travel 7-10 days per year

Team and Company-Wide Responsibilities

• • Works to resolve conflict directly, quickly, completely, and be able to give and take criticism constructively.
  • Communicates clearly in one-on-one meetings and team meetings.
  • Communicates clearly in writing by being clear, concise, well organized, and carefully proofread.
  • Communicate deadlines with lead time for the team.
  • Offer solutions or other options to improve current systems when identifying issues or presenting problems.
  • Deliver a high level of customer service for internal as well as external customers.

Qualified candidates will be contacted for interviews. No telephone calls will be accepted.

At AMIA we are committed to diversity and creating an inclusive environment for all employees. We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.

EEO Employer/Vets/Disabled

2025 Full Time Benefits

Benefits Effective the 1st day of the month following hire.

• 35‐hour work week

Health Insurance (DC Health Link)

• AMIA pays 100% of the premium for employee coverage up to the equivalent of the CareFirst Blue Choice Advantage Gold 800 (POS) plan; if an employee chooses a more expensive plan, they pay the difference in premium.

Dental Insurance (Guardian)

• The Guardian Insurance Company – through Dental Guard Preferred network of providers; 2 options to choose from
• AMIA pays 100% of the premium for employee‐only (individual) coverage; if employee chooses dependent coverage, employee pays the premium difference.

Vision (Guardian)

• Uses the VSP network of providers administered through The Guardian Insurance Company.
• AMIA pays 100% of the premium for employee‐only (individual) coverage, if employee chooses dependent coverage, employee pays the premium difference.

Life Insurance/AD&D (Guardian)

• The Guardian Insurance Company – benefits one and one‐half times annual salary up to

$200,000

• AMIA pays the premium

Long‐Term Disability Insurance (Guardian)

• The Guardian Insurance Company
• AMIA pays the premium

Short‐Term Disability Insurance (Guardian)

• The Guardian Insurance Company
• AMIA pays the premium

Retirement – 100% vesting in the American Medical Informatics Association 401(k) Plan

• AMIA makes a pre‐tax safe harbor contribution (3% of bimonthly salary) on behalf of employees.
• Match: if employee defers up to 6% of their salary, AMIA will match the employee’s contribution up to 6% (pre‐tax).
• Pre‐tax and Roth options for employee’s elective deferral is available.

Section 125 Cafeteria Plan (PayChex) – Flexible spending account

• Employees are eligible to enroll when hired, after a one‐month service requirement; or wait until calendar year open enrollment. Per‐pay amounts are deducted on a pre‐tax basis for use during the plan the year (only) for medical or dependent care expenses.

Aflac

• Aflac plans are voluntary; employee spay 100% of the premium(s) deducted from paychecks therefore policies are portable.

Annual Leave

• Accrued at the rate based on employee completed years of service and percentage of full-time hours. (8.75 hours per month/105 hours per year (15 days total)

Sick Leave

• Accrued at the rate of 1 day (7 hours)per month (12 days per year).
• Carried over from year to year with a maximum of 24 days.

Personal Day

• 1 day per calendar year. Does not rollover.

Paid Holidays

• New Years
• Martin Luther King, Jr. Day
• Presidents’ Day
• Memorial Day
• Juneteenth
• July 4th Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving and day after
• Christmas
• Christmas Eve
• Winter Holiday (Week days between Christmas and New Years Day.)

(If a holiday falls on Saturday, it is observed the Friday before; if the holiday falls on Sunday, it is observed the Monday after)

AMIA Provided Professional Association Memberships

ASAE – The Center for Association Leadership.