Finance and Operations Associate

Please note candidates must be eligible to work in the US (We cannot provide visa sponsorship).

Salary: Competitive and commensurate with experience – We will appoint within our current US salary range for this role of $47,750 to $50,000.

Contract length:

Location: Hybrid (3 days weekly required in the IBP’s office in Washington, DC, US)

Preferred start date: August/September 2025

Physical demands: Prolonged sitting at a desk and working on a laptop/computer screen

Reports to: Finance and Payroll Officer

Background

Around the world, public resources are being raised and spent unfairly and ineffectively, leaving millions of people without access to the quality public goods and services they need to thrive. Governments often make public resource decisions without much consultation or information from the public. Meanwhile, those with power and privilege very effectively influence government decisions in their favour.

Our goal is to make governments raise and spend public money more fairly, so that everyone has the resources and opportunities they need to thrive and get ahead. To achieve this, The International Budget Partnership (IBP) partners with budget analysts, community organizers, and

advocates in 120 countries to advance public budget systems that work for people. Together, we generate data, advocate for reform, and build the skills and knowledge of people so that everyone can have a voice in budget decisions that impact their lives.

For more information, please visit our website.

Today, IBP is a globally dispersed organization with staff based in multiple countries, and in-depth country work in Nigeria, Senegal, South Africa and Indonesia. We promote locally led systems change whilst remaining globally connected. IBP is a US registered 501 c3 with a branch office in Senegal and affiliates in the Netherlands, in South Africa and soon in Nigeria, and a total budget of approx. USD 15 million per year.

About this role

The International Budget Partnership (IBP) is looking to appoint a Finance and Operations Assistant to join our globally dispersed Finance and Operations team. This is a vital role supporting both our financial and administrative functions across IBP.

The Finance and Operations Assistant will be responsible for processing accounts payable and supporting regular financial transactions, while also playing a key role in office management, event and travel coordination, and executive assistance. The role requires a detail-oriented, highly organized individual who is comfortable working across multiple administrative and operational tasks. The Assistant will report to the Finance and Payroll Officer and collaborate closely with the wider Finance and Operations team and other program staff.

This hybrid role provides an excellent opportunity for a proactive and adaptable professional to support core financial processes and strengthen organizational operations both in the US and wider global organisation.

Our Commitments

Safeguarding – IBP prioritises the welfare and protection of children, young people and vulnerable adults above the achievements of our programs or strategic goals. We acknowledge that safeguarding is a collective duty, and we hold all our staff, and partners accountable for safeguarding the communities in which we work and adhering to our Safeguarding Policy.

Diversity, Equity and Inclusion - As a global organization in composition and vision, IBP encourages a culture of empowerment and equity of our staff and our partners. We seek to dismantle all forms of exclusion and marginalization and embrace intersectionality – in our internal policies and practices, as well as programs. Equal employment opportunity and having a diverse staff team are fundamental principles at the International Budget Partnership, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Role responsibilities

Account payable and payroll administration (85%)

• Processes invoices from different programs with activities around the world in IBP’s different approval systems for review and approval. Update vendor information (US and non-US vendors) in the systems as needed.
• Prepares biweekly invoices payments for review and approval by the authorized signatories
• Tracks and handles wire returns with the bank and the IBP team to ensure timely and accurate corrective actions and accounting recording.
• Prepare IBP US monthly payroll in Bamboo HR, prepares associated benefits submissions (retirement monthly contributions, TASC, etc) and related journal entries in the accounting system.
• Prepares various standard monthly journal entries to support the month-end closing.
• Collaborates closely with the other finance colleagues and the broader Finance and Operations Team to meet operational needs efficiently and proactively.

Operations and Administrative Support (15%)

• Office Management: Ensures the smooth daily operation of the DC office, including inventory and procurement of office supplies, mail review and redirects, coordination with landlord, and general upkeep of the working environment.
• Executive Assistance Support: Provides administrative support to IBP's Executive Director, including possible calendar management, meeting coordination, documentation support, and follow-up on tasks and deadlines.
• Travel and Event Assistance: Occasionally support IBP’s Senior Events Officer with travel logistics for staff and visitors, including booking flights, accommodation, and ground transportation. Supports and serves as a back-up for the logistics of meetings, workshops, and events, both in-person and virtual.
• This role may also take on a small set of IT-related tasks after few months to support the current IBP staff in charge of IT.
• Upholds organizational protocols for administrative and logistical functions.
• Participates in cross-team collaboration, including Finance and Operations team meetings and IBP-wide retreats or trainings.

About you

We are looking for people with the right skills and competencies for the role, and who demonstrate personal qualities that are consistent with our values. IBP’s Statement of Values is the expression of our core beliefs - those that define our priorities and goals, and in so doing, express our organizational identity and culture.

As staff of IBP, we believe in:

Transparency and accountability

Justice and equity

Excellence

Collaboration

Independence

Diversity, equity and inclusion

Democracy and human rights

Integrity and ethical behaviour

More details can be found on our website here.

Core competencies

Finance and Accounting Knowledge/Skills

• Knowledge of accounts payable and payroll accounting principles.
• Proven ability to manage accounts payable transactions, cash disbursements in multiple currencies
• Experience with payroll-related tasks.
• Experience working in a paperless environment (in cloud based integrated solutions / systems)
• High proficiency with Microsoft Office applications, especially Excel; experience with accounting software required, preferably Sage Intacct.
• Familiarity with balance sheet reconciliations, and preparation for audits and compliance filings is a plus.

Operations and Administrative Support Skills

• Demonstrated ability to coordinate logistics for meetings, workshops, and travel across international and domestic contexts.
• Familiarity with managing office operations.
• Strong organizational skills with the ability to manage multiple administrative responsibilities simultaneously.

Organisation and Attention to Detail

• Works with a high degree of accuracy and is extremely detail oriented.
• Strong ability to plan, prioritize, and meet multiple deadlines across both finance and operations tasks.
• Proactive in identifying and solving problems independently.

Communication and Interpersonal Skills

• Effective written and verbal communication, with good interpersonal skills to liaise with staff located around the world
• Comfortable interacting with senior staff and external stakeholders in a professional and respectful manner.

Personal Attributes

• Personal integrity, credibility, and a commitment to IBP’s mission and values.
• Highly adaptable and capable of managing responsibilities in a dynamic, fast-paced environment.
• Self-motivated and committed to ongoing learning and professional development.
• Respectful, considerate, and inclusive in approach, fostering a positive team and office environment.

Education and Experience

• High School diploma required; Associate degree preferred.
• or working experience with Accounts Payable and Payroll, including:
• AP/AR, journal entries, debits/credits
• Data entry
• Time and attendance systems
• Payroll taxes at the federal, state, and local levels

What we do for you

Remuneration

International Budget Partnership is committed to providing competitive salaries, promotion opportunities, pension contributions and other benefits aligned with the country of employment.

Values and Culture

At International Budget Partnership, we take pride in our Values and how our staff have embraced them in all aspects of our work. We aim to foster a culture that acknowledges and celebrates our Values and worldwide accomplishments.

Work-life Balance

While our dedication to our mission is unwavering, International Budget Partnership also understands the significance of supporting our staff to maintain a healthy work-life balance. We do this by offering 24 days of annual leave (in addition to public holidays) and access to flexible work arrangements, including remote and hybrid working.

Professional Development

International Budget Partnership takes pride in being an employer that recognizes potential and invests in the growth of its staff. We are dedicated to fostering the professional development of our team members through:

• Empowering teams to engage in impactful projects that challenge and enable their growth, through hands-on experience.
• Regular performance management.
• Access to training and development opportunities.
• Regular Staff Workshops and for all team members to stay updated on organizational matters, receive training, and engage socially.
• Ad-hoc team/all-staff retreat to build connections and bring people together at key moments.

Travel and Medical Insurance

When traveling for work, all International Budget Partnership staff members benefit from comprehensive travel and medical insurance coverage.

How to apply and key dates

Please complete the online application form, submit your CV and provide a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words).

Deadline: 28th July 9:00 (EST). First round interviews planned for w/c 11th August.