Project Manager (Program Management Department) [based in Nairobi]

We are seeking a Project Manager for a 2-year-regular position (renewable) to work within the Program Management Department at the International Vaccine Institute in Nairobi, Kenya. (Duty station: Nairobi, Kenya)

Job Description

This job is responsible for providing overall management and coordination of specific projects to ensure commitments are delivered at acceptable quality on time and within budget. It also encompasses project resourcing, financial management, issue and risk management, communication and planning and reporting requirements while communicating with and informing senior management of project progress, deviations and remedial actions as required.

Key Roles & Responsibilities

1. Manage projects of moderate complexity within budget and timeline

• • Monitor delivery of project objectives to an agreed timeline, quality, and budget in a manner consistent with the IVI Project Management Guidelines.
  • Monitor project progress, and identify deviations from plan and flag raise rectification measures to keep the project on track.
  • Contribute to continuous improvement across the project management processes, while working with Head of Program Management, PMO, head of project, and with other project managers in developing and enhancing standard project management methodology.
  • Provide periodic project status update reports based on analysis of project data.
  • Contribute to preparation of project related legal documents (e.g. MOU, research agreement, service agreement, contract, etc.) with collaborating institutions, agencies, consultants, and vendors.

2. Manage project financials

• • Ensure the project plan is accurately reflected in the financial budget and forecast.
  • Track and monitor project expenses at a sufficient level of granularity to provide meaningful analysis, and identify the need for reporting to senior management, develop a remediation plan or change requests from baseline.
  • Contribute/review periodic financial performance reports by coordinating with PAs and communicate variations to plan and financial consequences with finance.

3. Contribute to and coordinate Project related communication within the Project Team and to external stakeholders consistent with Project Charters.

Job Requirements and Qualifications

1. Education Requirements

• • Bachelor’s degree or equivalent

2. Related Field Work Experience

• • 8+ years

3. Technical and Professional Skills / Knowledge

• • Approx. 3 years of demonstrated Project Manager experience (multiple simultaneous projects) required
  • Proficiency in MS Office and MS Project
  • Ability to interpret and apply policies and procedures
  • Financial knowledge of projects, forecasting and monitoring
  • Experience in research and/or academic/medical institution handling a large number of diverse grants preferred
  • PMP certificate or equivalent is preferred

4. Key Competency

• • Client Orientation
  • Communication
  • Commitment to Continuous Learning

5. Language Proficiency

• • Fluency in English
  • Local language skill is preferred