Events and Outreach Manager

Role Description

About Urban Peace Movement

Urban Peace Movement (UPM) builds youth leadership in Oakland and the East Bay to transform the culture and conditions that drive violence and mass incarceration in low-income communities of color. UPM uses an approach we call "Healing-Centered Youth Organizing" ( and ) to support young people to feel self-confident and hopeful while empowering them to work for healing, racial justice, and equity.

Since 2009, UPM's organizing work has focused on "Justice Reinvestment" through dismantling the systems of mass incarceration and juvenile incarceration in Alameda County and investing in community-based solutions to safety that strengthen and uplift our communities. Our Community Healing Initiative works to support individuals who have been impacted by community violence and we create opportunities for healing at the community-level through healing circles and healing and wellness events and festivals.

For more information about our work, please visit .

Position Overview

Urban Peace Movement is seeking a dynamic, detail-oriented Events and Outreach Manager to strengthen our community engagement efforts, and manage our in-person events and experiences throughout Oakland and Alameda County. We are seeking an experienced, values-aligned professional who can build on our existing relationships, develop new partnerships, and create meaningful events that advance our community-engagement work, youth organizing strategy, social justice campaigns, and fundraising efforts.

Reporting to the Director of Communications, the Events and Outreach Manager will serve as the primary manager for our community-facing events and outreach efforts to UPM volunteers and alumni. The ideal candidate will be a detail-focused and highly-organized operator who will consistently anticipate and fulfill project and organizational needs, manage and execute tasks, meet deadlines, and produce high-quality deliverables. The Manager’s success requires exemplary project management skills and the ability to collaborate effectively with colleagues and executive leaders. The Manager will also serve as a key ambassador for the organization, managing community relationships and ensuring our events and in-person experiences reflect UPM’s values and deep commitment to Oakland youth and community.

Preferred candidates will have a strong understanding of Oakland’s history of justice movements, youth organizing, and cultural resilience, particularly as it relates to communities impacted by violence and systemic inequities, and bring a track record of producing exceptional events of various sizes and formats. Candidates with prior experience in organizations working to end mass incarceration and advance community safety, or similar social justice experience is preferred (but not required). Top candidates will bring a strategic mindset, sound judgement, a collaborative spirit, and a practical, hands-on approach to the role, while demonstrating capacity to work alongside UPM colleagues, youth members, and various vendors, service providers, and community partners to successfully execute our mission.

Events and Outreach Manager - Core Responsibilities

Event Planning and Management (40%)

• Plan, manage, and execute community events, campaign launches, fundraisers, and other in-person experiences that advance UPM's mission
• Develop and manage event budgets, timelines, and logistics from conception to completion using contemporary digital project management and collaboration tools and platforms
• Work proactively and effectively with UPM staff, youth members, vendors, contractors, venue contacts, speakers/performers, and community partners to achieve successful UPM events planning and execution
• Oversee and manage event setup, execution, and breakdown, ensuring smooth operations and a positive experience for participants, partners and staff
• Evaluate event success through data collection and analysis, observations, and staff / participant feedback, and share and implement recommendations for improvement
• Manage event promotion and outreach in collaboration with our communications and other UPM staff to maximize attendance and engagement
• Ensure all events reflect UPM's values and core identity, while creating welcoming, healing-centered spaces for community members

Community Outreach and Engagement (25%)

• Build and maintain relationships with community organizations, faith leaders, local businesses, nonprofit leaders, and other key stakeholders throughout Oakland and the East Bay
• Develop and implement outreach strategies to engage new community members, potential volunteers, organization partners, and UPM alumni
• Represent UPM at community meetings, coalitions gatherings, and networking events to expand organizational reach and influence
• Lead, manage and staff tabling opportunities, community presentations, and other partnership and visibility efforts, including managing a shared organizational calendar of partner events
• Maintain updated database of community and organizational contacts; create and maintain contact categories for segmentation, tagging, and outreach
• Support recruitment efforts for UPM's youth leadership programs through targeted outreach

Volunteer Coordination (10%)

• Develop and manage our volunteer program
• Recruit, schedule, and manage volunteers to support UPM events, outreach activities, and programs; assign volunteers to support UPM staff as required
• Ensure that orientation and clear instructions are provided to volunteers to ensure meaningful and impactful participation
• Maintain a volunteer and alumni database with updated contact information, interests, and availability
• Cultivate relationships with recurring volunteers and explore opportunities for deeper engagement and leadership
• Recognize and honor volunteers’ contributions through communications, shout-outs, and occasional appreciation events

Partnership Development (10%)

• Identify and cultivate strategic partnerships with aligned organizations, institutions, and community leaders
• Coordinate joint events and initiatives with partner organizations
• Serve as liaison for ongoing partnership relationships and coalition work

Information and Data Management / Administrative Support (15%)

• Create and maintain accurate records of outreach activities, event outcomes, and community engagement metrics
• Prepare and present reports about outreach and event activities to senior leadership, staff, partners and funders
• Support grant writing efforts by providing timely and accurate community engagement data and partnership documentation to development team
• Manage outreach and event-related budgets and expense tracking
• Other duties as assigned to support organizational success

Essential Knowledge, Skills and Experience

• Proven experience in event planning and community outreach with at least three years of experience in a manager or leadership role
• Exceptional organizational and project management skills, with the ability to plan for multiple events and initiatives simultaneously, on-time, and with a keen eye for every detail and a methodical approach that ensures high-quality, enjoyable events and experiences
• Strong interpersonal and communication skills, with the ability to build relationships across Oakland’s diverse communities
• Strategic thinker with the ability to translate organizational objectives into community engagement strategies and tactics
• Pragmatic, hands-on operator who will take initiative to create or improve event experiences and outreach practices by doing the detail-focused, ground-level tasks that support overall objectives
• Proficiency in event ticketing and management tools, project management tools, database management, and digital communication platforms required
• Demonstrated commitment to racial and social justice youth leadership development, community and individual healing, and violence prevention
• Experience working with community-based organizations, coalitions, and grassroots movement organizers is a plusAbility to work professionally and ethically in a multicultural team setting, including ability to maintain a high level of discretion and confidentiality.
• Even if you do not hold each and every qualification as noted above, if you feel you have the skills to succeed in this position and are passionate about the opportunity, we strongly encourage you to apply. We will consider all qualified candidates.

Full-time Hybrid Work Hours

UPM’s full-time employees typically work Monday through Friday, 9:00 a.m. to 6:00 p.m. with occasional events and activities outside those hours. UPM staff are currently expected to work a minimum of 2-3 full work-days in-person at UPM’s Downtown Oakland office,* with some staff working up to four days in-person. The daily time schedule is flexible based on the need to fulfill the role’s duties successfully, and will be determined in consultation with the supervisor. (*subject to change)

Travel

UPM works in Oakland and Alameda County. City and county-wide travel is required as needed. Candidates must have access to a reliable vehicle and a valid CA class C driver’s license and be eligible and able to legally operate a motor vehicle, including rental vehicles. Occasional regional domestic travel may be required for meetings and conferences.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties and responsibilities aligned with the fulfillment of the role will be determined and updated as needed by the supervisor.

Position Type, Compensation, and Benefits

This role is a 100% FTE, exempt, salaried position. The gross hiring salary range is $80,000 - $85,000 annually and is commensurate with prior experience and qualifications.

UPM’s generous Benefits Package for full-time employees includes:

• 100% medical, vision, and dental insurance for full-time employees, and partial benefits for dependents
• 15 paid holidays annually + one week office closure during the end-of-year winter break
• 2 paid personal wellness days annually
• Paid vacation: 3 weeks in year one, increasing after year one to a maximum of 4 weeks annually
• 12 paid sick days annually
• Additional regularly scheduled staff wellness days off throughout the year
• Employer-paid life, short-term, and long-term disability insurance
• Access to Flexible Spending Account plans
• Availability to participate in a defined contribution retirement plan - 403(b) + employer match
• An annual wellness stipend
• A professional development allocation is available to each employee