Nonprofit
New

Limited-Term Program Assistant

Hybrid, Work must be performed in or near Los Altos, CA
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  • Details

    Job Type:
    Full Time
    Application Deadline:
    July 18, 2025
    Cause Areas:
    Children & Youth, Climate Change, Community Development, Environment & Sustainability, Philanthropy

    Description

    ABOUT THE DAVID AND LUCILE PACKARD FOUNDATION

    Founded in 1964 by David and Lucile Packard, the Packard Foundation is a family philanthropy dedicated to supporting leaders and organizations around the world working to invest in children and families, protect and restore the natural world, and create just and inclusive societies.

    For more than six decades, the Foundation has advanced scientific innovation, championed reproductive health and rights, conserved and restored our natural world, and invested in the well-being of children and families. To achieve lasting change, we also strive to address root causes of longstanding problems, including building a thriving, resilient U.S. democracy; advancing racial justice in the United States and gender equity globally; and supporting a strong civil society around the globe.

    Inclusive collaboration is the heart of our approach. We believe that actively listening to and learning from people with a wide range of views is the best way to create solutions that match the scale and urgency of the challenges we face. We are dedicated to supporting community-based solutions shaped by the knowledge and experience of the people whose lives are most affected and informed by data. We recognize that meaningful solutions require patience, urgency, and supporting the conditions for transformational change. We are committed to addressing complex issues over the long term while making tangible progress today.

    OUR VISION: A just and equitable world where both people and nature flourish.

    OUR MISSION: We work with people and communities to create enduring solutions for just societies and a healthy, resilient natural world.

    OUR VALUES: Equity, Integrity, Belief in Individual Leadership, Thinking Big, Respect, and Effectiveness.

    DEPARTMENT OVERVIEW

    This role will be a key member of the Grants, Data and Operations team (GDO). GDO leads the Foundations grantmaking operations and data practices to further our Foundation’s goals. GDO is responsible for continuous assessment and improvement of our grantmaking practices to enable staff and our grantee partners to do their important work. As a center of excellence for these practices, GDO team members work across the Foundation in close partnership with all departments and functions to understand current and future needs to deliver exceptional grantee experience, insightful data, and information, and proactively adapt to meet those needs.

    POSITION SUMMARY

    We are looking for a Limited Term Program Assistant to join our team to support initiative teams across the Foundation by providing general administrative support and grantmaking support.

    This is an ideal opportunity for you if you are early in your career and want to gain experience in the nonprofit sector or have relevant work experience but want to transition into the nonprofit sector. We are looking for candidates who are flexible, detail-oriented, have excellent time management capabilities, and demonstrate skills to work effectively with others. You should enjoy a variety of work and have the desire to contribute to the work of the Foundation and its grantees.

    This is a limited term position (no more than two years) and will help build your resume for a role in the nonprofit space. You will report to the Business Solutions Officer.

    PRIMARY DUTIES AND RESPONSIBILITIES

    Support grantmaking teams in the review process of the grants through the entire lifecycle of the grant including creation of grant files, initial due diligence, set up and tracking of payments and reports on various timelines and ensure accurate and timely set-up, review, and submission of grantee documents and information within the grantmaking system

    Compose and/or proofread general correspondence, memos, summaries of grantee proposal documents, and other documents, as needed

    Assist with tracking grantee report deadlines and reviewing reports as needed

    Organize, schedule, and take notes at meetings

    Support other administrative projects across the Foundation, including special events and Foundation-hosted meetings as needed

    Process invoices and expense reports as needed

    Interact with grantees as needed during the proposal and reporting processes.

    Pursue ongoing professional development opportunities and participate in Foundation-wide training sessions.

    QUALIFICATIONS

    Education

    An associate degree or equivalent experience/training is required for this role.

    Experience

    The ideal candidates will have at least 1-2 years of experience working in an administrative support position.

    Knowledge of and/or experience in the nonprofit sector as an employee, volunteer, or recipient is desirable, but not required.

    Knowledge, Skills, and Abilities

    Strong written and oral communication skills

    Work in an inclusive manner with integrity, sensitivity, and respect for others

    Demonstrated attention to detail

    Ability to effectively utilize technology, with proficient computer skills, including working knowledge of the Microsoft Office suite, or similar tools, and a willingness to learn and become proficient with Foundation systems including Fluxx, Monday.com experience with databases is helpful.

    Ability to navigate ambiguity, maintain flexibility, and adapt to a variety of tasks

    Ability to work effectively and collaborate as a team member across multiple teams

    Ability to meet deadlines and manage competing deadlines

    Highly organized and efficient

    Ability to exercise judgment in responding to phone calls and email, and in handling sensitive and/or confidential information

    Devoted to growing own cultural competence and willing to participate actively in the Foundation’s efforts to integrate justice and equity in all facets of our work

    COMPENSATION AND BENEFITS

    The position is full-time. The salary range for this position is $69,000 - $89,000 annually. This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation individual education, experience, tenure, certification, skills, and abilities, as well as internal equity and alignment with market data. Offers are based on the candidate's years of experience and our practice of upholding salary equity within the foundation.

    The David and Lucile Packard Foundation offers excellent benefits for eligible employees. Current benefits include medical (HMO and HDHPs), dental and vision coverage; 15% employer contribution to employee retirement plan; life insurance, disability insurance, vacation, and sick leave; an adoption benefit; fertility benefit; a financial wellness program; health advocacy services, paid time off to volunteer for nonprofit organizations; matching grants for employee contributions to tax exempt organizations; commute assistance; and tuition assistance.

    HOW TO APPLY

    https://packard.csod.com/ux/ats/careersite/1/home/requisition/178?c=packard&sq=req178&source=Idealist

    HYBRID WORK POLICY

    The Packard Foundation’s current Hybrid Work Policy is that staff are expected to be in the office on Tuesdays and Wednesdays each week.

    EQUAL EMPLOYMENT OPPORTUNITY

    The Foundation is an equal employment opportunity employer, which means we recruit, hire, assign, train, promote, compensate, provide benefits, discipline, and discharge (and all the other terms and conditions of employment) based on merit, qualifications, job requirements, and other legitimate business factors.

    ABOUT THE DAVID AND LUCILE PACKARD FOUNDATION

    Founded in 1964 by David and Lucile Packard, the Packard Foundation is a family philanthropy dedicated to supporting leaders and organizations around the world working to invest in children and families, protect and restore the natural world, and create just and inclusive societies.

    For more than six decades, the Foundation has advanced scientific innovation, championed reproductive health and rights, conserved and restored our natural world, and invested in the well-being of children and families. To achieve lasting change, we also strive to address root causes of longstanding problems, including building a thriving, resilient U.S. democracy; advancing racial justice in the United States and gender equity globally; and supporting a strong civil society around the globe.

    Inclusive collaboration is the heart of our approach. We believe that actively listening to and learning from people with a wide…

    Location

    Hybrid
    Work must be performed in or near Los Altos, CA
    Associated Location
    Los Altos, CA, USA

    How to Apply

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