Senior Accountant

Museum Vision and Mission:

MOHAI is treasured locally and respected nationally as a vibrant resource where history inspires us to build a better future. To serve our region, we bridge the past, present, and future by collecting, preserving, and sharing stories through compelling, innovative exhibits and community engagement.

Position Title: Senior Accountant

Reports to: Controller

Location: MOHAI McQuaid Resource Center in Georgetown

Classification: Exempt; Full-time; Salaried

Schedule: Monday – Friday

Rate of Pay: $65,000 – $85,000 per year

Benefits: Medical, dental, vision, and life insurance; holiday, vacation, and sick pay; 403(b) plan

Position Description:

The Senior Accountant is a hands-on position responsible for the overall day-to-day accounting activities, including recording transactions, reconciling accounts, and preparing journal entries. This person is integral to ensure the accuracy and timeliness of accounting activities. They focus primarily on data management, compliance, and reporting. This position is a member of the Fiscal team and supervises one employee.

Key Responsibilities:

Month-End Accounting Close & General Ledger Maintenance

• Record monthly revenue in MIP general ledger from all sources, including Altru and Square.
• Ensure that all monthly expenses are posted and accrued, as necessary.
• Record monthly closing entries such as moving revenue from deferred to earned, moving expenses from prepaid to incurred, and releasing restrictions on contributions.
• Maintain current reconciliations for all general ledger balance sheet accounts.
• Perform monthly reconciliation of contributed revenue with Advancement department.
• Maintain and reconcile GL accounts, ensuring accurate and timely recording of all transactions.

Cash Handling and Cash Receipts

• Ensure appropriate cash handling of Visitor Services and MOHAI Mercantile receipts, including timely collecting, accurate counting, and bank deposits.
• Record credit card deposits from various merchant services disbursement reports.
• Record cash receipts in MIP general ledger from all sources, including advancement, memberships, photo sales, facility rentals, K-12 and adult programs, admissions, and MOHAI Mercantile.
• Reconcile monthly bank and investment statements and review with Controller.

Accounts Receivable

• Issue and record A/R invoices, monitor the A/R aging, troubleshoot collections as necessary, and record cash receipts for A/R.

Accounts Payable Supervision and Cash Management

Supervise and support the Accounting & Administration Associate in the following functions and serve as backup to that position:

• Receive and input vendor invoices in MIP accounting system.
• Manage the A/P aging, issue checks, and monitor positive pay activity.
• Troubleshoot A/P issues with vendors and MOHAI staff members.
• Maintain vendor files including W-4 forms and process IRS Forms 1099 annually.

Additional Responsibilities

• Prepare and file biweekly, monthly, quarterly, and annual regulatory reporting for all Federal, State of Washington, King County, and City of Seattle agencies and departments, ensuring timely compliance with regulatory and other reporting requirements.
• Assist in preparing reports, schedules, and documents required for the external audit.
• Identify and implement improvements that increase efficiency and effectiveness.
• Ensure that all interactions are culturally responsive, respectful, and based on a foundation of MOHAI’s commitment to inclusion, diversity, equity, and accessibility.
  • Opportunity to serve on IDEA (Inclusion, Diversity, Equity and Accessibility) committees.
• Attendance at museum-sponsored events may be required.
  • Perform other duties as assigned.

Qualifications:

• • 3-5 years of successful accounting experience, preferably in a museum or nonprofit setting.
  • Bachelor’s degree or any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
  • Thorough knowledge of GAAP and nonprofit financial reporting standards.
  • Strong analytical skills, accuracy, and attention to detail, ensuring that all financial data is accurately captured and entered into the accounting system.
  • Experience with regulatory reporting, preparing audit schedules, and executing financial processes.
  • Outstanding organizational skills and good judgment. Comfortable juggling multiple tasks/deadlines simultaneously. Skilled at trouble-shooting and problem-solving.
  • Able to work successfully both independently and in a collaborative workplace environment.
  • Supervisory experience a plus.
  • Proficiency with MIP Fund Accounting preferred.
  • Strong competency with MS Office and proficiency with CRM databases such as Blackbaud/Altru.
  • Willingness and ability to travel between museum locations, bank, and post office as required.
  • Bilingual and multilingual skills valued.
  • Enthusiasm for MOHAI’s exhibits, programs, and mission.

Find yourself checking many of these boxes but doubting whether you should apply? If you meet some of the requirements and you share MOHAI's values and support our mission, we encourage you to apply. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences.

Museum Overview:

For 70 years, MOHAI has been dedicated to enriching lives by preserving, sharing, and teaching the diverse history of Seattle, the Puget Sound region, and the nation. With a collection of 6.5 million artifacts, photographs, oral histories and archival items, and an expansive schedule of exhibits and programs, MOHAI is the region’s premier history center. MOHAI operates a dramatic and award-winning museum in Seattle’s vibrant South Lake Union neighborhood and a resource center in Seattle’s Georgetown neighborhood. MOHAI also hosts the Bezos Center for Innovation, focusing on the history and future of innovation in the Puget Sound region. MOHAI is accredited by the American Alliance of Museums, is an affiliate of the Smithsonian Institution, and has been selected by USA Today as one of the Top Ten History Museums in the nation. For more information, please visit mohai.org.

To Apply:

Please e-mail letter of interest and resume to Human.Resources@mohai.org. No phone calls, please.

MOHAI is a 501(c)(3) organization and an Equal Opportunity Employer. We are committed to building a team and an organizational culture that fosters inclusion, diversity, equity, and accessibility. We encourage candidates of color to apply.