Montgomery Housing Partnership (MHP) - Executive Assistant to the President

Montgomery Housing Partnership (MHP) is seeking an EXECUTIVE ASSISTANT to the President, to support the President and liaise on his/her behalf with the MHP Board of Directors and management team. Provides secretarial and administrative assistance to the President, as well as the Advancement (Fundraising) team. This position reports directly to the President.

At MHP, we are dedicated to making home possible. Since 1989, MHP has been preserving and expanding access to quality affordable housing. MHP is a private nonprofit that provides more than 2,800 homes in Montgomery County, MD, and surrounding communities. We accomplish our mission by housing people, empowering families, and strengthening neighborhoods. Learn more at www.mhpartners.org

Responsibilities:

• Serves as liaison between staff and the President and provides follow-up on various matters related to the day-to-day operations of office. Provides support and assistance to management staff on matters as specified by the President.
• Provides administrative support for the President, including typing, filing, transcribing, and other administrative tasks as needed.
• Screens telephone calls and visitors, and using knowledge of policies, procedures, and operations, provides answers within scope of responsibility, or refers to the appropriate staff member for an answer. Interfaces with various high-level officials or partners on behalf of the President.
• Keeps calendar for the President, and with the knowledge of the President’s priorities and commitments, independently schedules appointments, meetings, and attendance at conferences. Arranges necessary travel reservations and itineraries. Anticipates and prepares background materials.
• Attends and prepares minutes for all regular Board of Directors meetings; coordinates activities and meetings between the Board, staff, and contractors/consultants; maintains and disseminates official records and transcripts of Board meetings; monitors potential administrative problems and issues for the Board and provides background research for Board information and action; plans Board social meeting events as needed.
• Prepares special and recurring reports for the President. Researches, analyzes, and summarizes information from a variety of appropriates sources.
• Opens President’s USPS mail received from Office Administrator and reviews email to determine level of priority, as well as alerts President of items needing immediate attention. Sorts email into preset folders respectively. Composes correspondence for review and signature of the President.
• Prepares or directs preparation of notices, manuals, reports, and correspondence with all supporting documentation. At the request of the President, may be responsible for planning and coordinating presentations, disseminating information, and organizing company-wide events.
• Provides administrative support to the Advancement team as needed and coordinated with the President.
• Serves as a Notary by managing and witnessing signatures on official documents.
• Performs other related tasks and duties as assigned by the President.

Qualifications and Skills:

• Bachelor’s degree with at least two (2) years of progressively responsible experience as an Executive or Administrative Assistant; or an equivalent combination of education, experience and/or training.
• Proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint). Database experience is preferred.
• Demonstrated interpersonal skills to handle sensitive and confidential situations requiring poise, tact and diplomacy.
• Ability to interact and communicate professionally with individuals at all levels of the organization.
• Excellent command of English language, with strong writing, proofreading, and editing skills.
• Ability to be a self-starter, detail orientated, well organized, and a reliable team player.
• Ability to notarize documents or be willing to become a Notary.
• Strong attention to detail with ability to establish priorities and meet deadlines.
• Ability to work in a fast-paced environment with and juggle multiple competing tasks and demands.

Job Type: Full-time; Hybrid (3 days/week in-office (Mon, Tues & Weds), 2 days remote)

Compensation: Salary will be based on relevant experience, range of $80,000 - $94,000, annual equivalent. MHP offers a competitive benefits package including healthcare programs, flexible spending accounts, 403(b) retirement match, and paid time off.

Application Process: To apply, please submit your resume, and cover letter with salary requirements, to: stacy.johnson@maggiorehr.com. Please include the job title "EXECUTIVE ASSISTANT" in the subject line of your email.