Office Administrator

Organizational Overview

Mission Doctors Association (MDA) supports Catholic healthcare professionals who provide life-saving care and training in underserved communities around the world. With over 65 years of service, MDA recruits, trains, and supports these medical missionaries and their families to serve in long- and short-term mission assignments. Our team is small, collaborative, and dedicated to making a global impact through faith and medicine.

Position Summary

Office Administrator plays a key dual role in ensuring the effective operation of our donor and program efforts and the day-to-day administrative functions. This position is ideal for a mission-driven professional who is detail-oriented, proactive, and comfortable working in a dynamic environment. The ideal candidate has strong organizational skills, excellent written and spoken communication abilities, and a genuine interest in supporting global Catholic healthcare missions.

Primary Responsibilities

Admin Support of Development and Program (Approximately 60%)

• Maintain and manage the donor database (CRM); ensure accurate and timely data entry, gift processing, and acknowledgments.
• Generate mailing lists, reports, and donor and volunteer profiles for communicaitn, appeals, events, and stewardship efforts.
• Support donor and volunteer engagement and stewardship, including thank-you calls, personalized follow-ups, and occasional donor visits and events.
• Provide logistical and administrative support for fundraising and program events, such as the annual gala and formation gatherings.

Office (Approximately 40%)

• Serve as the primary point of contact for office operations, including ordering supplies, handling mail, and coordinating maintenance needs.
• Maintain organizational records, files, and insurance documentation.
• Support the Executive Director and other team members with scheduling, travel arrangements, events, and meeting preparation.

Qualifications

• Bilingual, Spanish-speaking, preferred.
• Bachelor's degree or equivalent experience required.
• Minimum of 2 years’ experience in nonprofit development, administrative support, or a related field preferred.
• Experience with CRM databases (e.g., Bloomerang, Salesforce, DonorPerfect, etc.).
• Excellent attention to detail, time management, and organizational skills.
• Strong interpersonal and written communication skills.
• Comfort with learning new technology and managing multiple priorities.
• Ability to work both independently and collaboratively.
• Commitment to the mission and values of Mission Doctors Association.
• A strong appreciation for Catholic Social Teaching is preferred.

Working Conditions

• This is a full-time, in-office position with some flexibility for hybrid work.
• Semi-regular weekend hours may be required for special events.
• Ability to lift u
• p to 50 lbs. (e.g., event materials).
• Occasional domestic travel, with potential for international mission visitation.