Project Management

About LandSeed

LandSeed is a non-profit committed to reimagining entry-level housing for future generations. Our goal is to create inclusive communities where homeownership is accessible for all, and everyone has the opportunity to build a stable, fulfilling future. At LandSeed, we create solutions for the Canadian housing crisis by collaborating with communities and industry partners to identify barriers and create real pathways to homeownership.

How Will This Opportunity Benefit You

This opportunity will benefit the volunteer by offering real-world experience in project management and systems design using tools like ClickUp. As a project management expert, you’ll strengthen your skills in workflow creation, team collaboration, and operations infrastructure. This role is ideal for someone looking to expand their portfolio of applied AI projects while working alongside a multidisciplinary team focused on social impact and innovation.

How Will LandSeed Benefit from Your Contribution

LandSeed will benefit significantly from your contributions by improving internal coordination, workflow clarity, and operational efficiency. Your expertise will help us build and optimise our project management systems, enabling us to track progress, streamline communications, and scale our initiatives more effectively. Your contributions will support a more efficient, adaptive, and forward-thinking organisation at the forefront of housing innovation.

Description of the Role

The project management expert will lead the setup, optimization, and training around ClickUp (and/or similar project management tools) to support LandSeed’s growing portfolio of initiatives. This role involves building workflows, task templates, dashboards, and automations that increase clarity, accountability, and cross-team visibility. You’ll work closely with operations and leadership to ensure systems are aligned with organisational needs.

Duties and Responsibilities

• Design, implement, and manage project management systems using ClickUp (or similar platforms).
• Develop and document scalable workflows, templates, and SOPs for various teams.
• Build custom dashboards, automations, and task structures to improve team coordination.
• Audit existing project processes and recommend enhancements to reduce friction and improve flow.
• Train team members and volunteers on platform use, system logic, and best practices.
• Provide ongoing support and troubleshooting for project management tools.
• Monitor task/project statuses and ensure alignment with organisational timelines and goals.
• Coordinate with leadership to align tool structure with strategic priorities.
• Maintain a clean, intuitive, and accessible system for users at all levels of tech familiarity.
• Support onboarding efforts by embedding new workflows into the platform.

Required Experience/Skills

• Strong experience using ClickUp or comparable project management platforms (e.g., Asana, Notion, Trello, Airtable, Monday.com).
• Skilled in workflow design, task management systems, and cross-functional coordination.
• Familiarity with automations, custom views, dashboards, and permissions settings.
• Excellent organizational, problem-solving, and communication skills.
• Ability to train others and translate system design into simple, usable processes.
• Experience managing or supporting remote teams.
• Comfortable working in a mission-driven, evolving nonprofit environment.
• Bonus: Experience in operations, systems thinking, or nonprofit project work.