Event Organizer or Team to organize Volunteer Appreciation Event

An experienced event organizer is required to help with volunteer appreciation and donor appreciation events for SpiritCare. You may wish to apply as a group to put on the event. You must live in the San Francisco Bay Area to be effective in this role.

At a minimum the event organizer must be able to put together a team of volunteers to organize the event. This is what you need to do:

1. Find a venue and agree on a date with the SpiritCare board.

2. Get sponsors or donors who can either make the food or pay for it. In the past we have used a church and volunteers from care communities have made breakfast, on another occasion a care community sponsored the breakfast at a church and paid for and ordered a caterer, on yet another occasion a care home was the venue for the breakfast and they made and served food. So it's up to you to find an option that works with help from board members.

3. Attract volunteers to attend the breakfast using social media, emails, phone calls and online invitations.

4. Set up registration system and keep the board informed of how many attendees are likely to attend.

5. Find a speaker with the help of board members, communicate with the speaker.

6. Create programs, table displays, decorations.

7. Ensure the room layout is suitable and set up advantageously.

8. Check people in at the door, possibly tracking COVID status.

9. Find musicians to perform them at the event - for example a youth choir, or adult trio/quartet/soloist, accompanist.

10. Design the program and print it.

11. Decide whether to give out table gifts - e.g. See's Candies. Purchase gifts.

12. Arrange for table decorations.

13. Arrange with the food provider the menu and schedule for setup, delivery and clear up.

14. Ensure the venue is cleaned up.

15. Collect donations from sponsors and/or attendees - can use online systems with help from SpiritCare.

It is particularly useful if you know of a care community that would be willing to host fund-raising or volunteer events - we can give you some leads to contact.