Executive Assistant / Administrator

Position: Executive Assistant / Administrator

Location: Ottawa

Role Type: Volunteer

Remote/In-Office: Remote

About LandSeed:

LandSeed is a non-profit committed to reimagining entry-level housing for future generations. Our goal is to create inclusive communities where homeownership is accessible for all, and everyone has the opportunity to build a stable, fulfilling future. At LandSeed, we create solutions for the Canadian housing crisis by collaborating with communities and industry partners to identify barriers and create real pathways to homeownership.

How Will This Opportunity Benefit You:

This volunteer opportunity offers hands-on experience in executive and administrative support, giving you the chance to refine your organizational and communication skills in a fast-paced nonprofit environment. You’ll develop core project management abilities, expand your professional network, and contribute meaningfully to high-impact housing and community initiatives.

How will LandSeedBenefit from your Contribution:

LandSeed will benefit significantly from your contributions through the expertise, time, and commitment you bring to advancing our mission. Your involvement will support the development, execution, and enhancement of our housing programs and community initiatives, enabling us to operate more efficiently and effectively. By applying your skills in Communication , you will help strengthen our capacity to deliver high-impact, evidence-based solutions to the communities we serve. Furthermore, your unique perspective will contribute to a more inclusive and innovative organizational culture, reinforcing our ability to respond to diverse housing needs. In essence, your efforts will play an integral role in ensuring that LandSeed continues to grow as a responsive, community-centered organization dedicated to making homeownership more attainable for all.

Description Of the Role:

The Executive Assistant / Administrator will support the Executive Director and leadership team with administrative and cross-functional coordination. This is a key behind-the-scenes role ideal for someone who thrives in a dynamic environment, is tech-savvy, and enjoys juggling priorities with ease.

Department/Team: Executive Office / Admin Support

Duties and Responsibilities:

• Manage and prioritize emails and calendars for the Executive Director
• Schedule and prepare for meetings (agenda creation, notetaking, follow-ups)
• Draft communications, memos, and internal updates
• Track project tasks and deliverables across departments
• Organize shared files, documents, and other internal resources
• Support onboarding of new team members, basic HR administration, and document reviews
• Collaborate across departments including marketing, IT support, internal team coordination, and funding initiatives

Required Experience/Skills:

• Strong written and verbal communication skills
• Detail-oriented with excellent task and time management
• Tech-savvy and organized with a proactive mindset
• Able to work independently and anticipate needs (“manage up”)
• Experience with Google Workspace, Slack, and AI-based tools, Canva
• 1–3 years of experience in an administrative, operations, or project support role
• Background in project coordination or executive support
• French language proficiency is an asset
• 15–20 hours per week; flexible based on availability and project needs