Accounting Coordinator

Position Title: Accounting Coordinator

Supervised By: Senior Accounting Manager

Supervises: None

Department: Finance

Status: Non Exempt, Full-time

Summary

The Accounting Coordinator is responsible for day-to-day accounting tasks, including accounts payable/receivable, payroll functions, and government grant vouchering. Additionally, the Coordinator serves as an agency liaison with vendors and provides clerical support for the department.

RESPONSIBILITIES

• Process and record accounts payable and receivable transactions accurately and timely
• Track, prepare, and submit government contract vouchers
• Update city voucher schedule to reflect payments billed for and received
• Perform all payroll functions: bi-weekly payroll, tax filings/payments, 401(k) contributions, add/remove employees, update employee deductions
• Oversee routine administration of the 401(k) plan, including enrollments, distributions, and loan requests. Provide orientation to new hires and administer the annual automatic enrollment and auto-escalation process
• Maintain financial records and documentation in accordance with organizational policies and audit requirements
• Assist in annual budget development
• Assist in all agency’s financial audits by preparing documentation for review
• Respond to vendor and staff inquiries regarding payments and reimbursements

Other

• Answer and route phone calls to appropriate persons
• Represents Sarah’s Circle in a professional manner
• Protects organization’s value by keeping information confidential
• Attend and participate in significant Sarah’s Circle events including Winter Walk, as requested
• Performs general tasks and other duties assigned by supervisor

Attendance at Required Meetings

• All Staff meetings
• Supervision Meetings (weekly)

Competencies

• Dependability: able to work independently, submits accurate documentation, and seeks guidance when needed
• Teamwork: establishes collaborative relationships with staff and volunteers, provides leadership when appropriate
• Receptiveness: accepts feedback, takes ownership of responsibilities, and identifies areas of growth
• Interpersonal Skills: communicates clearly (written and verbally), seeks solutions, and demonstrates flexibility
• Integrity: keeps sensitive information confidential and adheres to personnel policies
• Initiative: brings questions to supervisor and seeks opportunities for further development

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years’ bookkeeping experience, ideally in a comparable organization which utilizes public grants
• Proficiency in QuickBooks or similar accounting software
• Strong computer skills, including proficiency in Excel, Word and other Microsoft 365 products
• General math skills and proficiency in data entry with high level of accuracy
• Ability to stay organized, multi-task efficiently, and meet deadlines
• Understanding of non-profit financial practices and grant compliance is a plus

Health and Safety Requirements/Instructions:

• Position requires the ability to lift approximately 20 lbs
• Employees are advised on OSHA standards through required signage and administrative updates as compliant with federal law.

*This job description is not intended to be all inclusive and employee may perform other duties as assigned.