Coordinator, Data & Operations (Temporary)

ABOUT CENTRAL PROGRAM SERVICES

The Central Program Services team is the backbone of BEAM’s programs, making sure they are strong, scalable, and true to our mission. We design, refine, and strengthen programming while also building the data and operational systems that keep everything running smoothly. This is a new team founded to proactively support BEAM's future growth.

Most of our focus is on year-round programming for middle and high school students—like afterschool and weekend enrichment and our 8th grade transition programs—but we also contribute to other parts of BEAM’s work when needed, such as elementary teacher support, middle school summer camps, and college success services.

Our role is to equip BEAM’s local program teams in Los Angeles and New York City with materials, tools, and systems they can adapt to their communities and bring to life with students. In doing so, we make sure every student experience is both rooted in BEAM’s mission and responsive to local context.

The team is made up of two groups:

• Curriculum & Design, which shapes the learning experiences students receive.
• Data & Operations, your group, which develops the systems, workflows, and tech solutions that fuel efficiency and enable BEAM to keep growing while staying true to our roots.

DESCRIPTION OF THE POSITION

BEAM is looking to hire a Data and Operations Coordinator. This fully remote 6 month contract role offers an exciting opportunity to contribute to BEAM’s mission by telling the story of our impact through data. You’ll play a key role in maintaining the accuracy and integrity of our student engagement and student outcomes data and turning that data into meaningful reports for leadership and key stakeholders. If you enjoy tracking and analyzing data, uncovering insights, and measuring impact in service of educational equity, this role is for you.

You’ll be part of a Data and Operations team that values clarity, curiosity, and collaboration—and that understands data is not just numbers but a powerful tool for reflection, learning, and improvement. The temporary employee will work closely with central and local program teams to ensure accurate and timely data entry, maintain system integrity, and assist with implementing new processes and tools. This role is ideal for someone detail-oriented, analytical, and ready to take ownership of key data processes with support and guidance. Come help us make sure our programs continue to grow stronger, smarter, and more impactful.

SUPERVISION

Senior Director, Central Program Services

KEY RESPONSIBILITIES

Data Management (30%)

• Request and process student outcome data from the National Student Clearinghouse for BEAM’s college-age students
• Centrally maintain and update the following datasets collected by program staff within Salesforce and other internal data management tools:
  • Summer program student info and admissions challenges
  • Student program enrollment and participation rates
  • Student program satisfaction rates and learning outcomes
  • High school admissions and attendance data
  • High school summer enrichment program admissions data
  • College matriculation and acceptance data
  • College STEM course grades
  • College STEM degree attainment and major declaration data
• Audit and verify quarterly program engagement data to ensure completeness and consistency across sites
• Maintain BEAM’s record of program data terminology, data collection policies, and program participation requirements

Data Reporting (30%)

• Assist with compiling accurate and engaging reports on core program outcomes for:
  • BEAM’s Board of Directors
  • External funders and grant partners
• Update and revise data visualizations used in core program reporting

Annual Survey Administration and Analysis (15%)

• Coordinate the administration and closure of Annual Surveys across programs
• Analyze Annual Survey data for college-aged alumni and summarize key trends
• Manage the distribution of survey incentives to participants
• Reflect on Annual Survey response rates to identify areas for improved participation

Internal Collaboration (25%)

• Assist the BEAM’s IT department in building new or upgrading existing data management platforms, including Salesforce
• Assist local program teams in implementing student data collection processes, including student recruitment, admissions, registration, and enrollment into summer and year-round programs
• Serve as the primary point of contact for the Advancement team, supporting their data-related needs for communications, development, and donor reporting

QUALIFICATIONS

We understand that there are many paths to acquiring experience and therefore welcome candidates from diverse and nontraditional backgrounds for this role who have demonstrated equivalent transferable skills to carry out the major duties outlined in this job description.

Required

• Proficiency with Google Sheets or Excel
• Proficiency with Salesforce
• Experience in program evaluation, data analysis, or educational research
• Strong analytical skills and meticulous attention to detail
• Ability to synthesize data into clear, actionable insights for a variety of stakeholders
• Excellent communication skills—especially in translating complex data into accessible formats
• Ability to work independently with guidance and manage multiple tasks or deadlines in a timely and organized manner

Significant pluses include

• Experience administering and analyzing data from surveys built in SurveyMonkey (or similar software) with branching logic
• Experience building database-integrated forms
• Familiarity with National Student Clearinghouse data and outcomes tracking
• Prior experience with educational nonprofits, especially in youth development or STEM programs
• Proficiency with statistical analysis tools (e.g., JASP, R, SPSS)
• Experience producing reports for funders or collaborating with fundraising teams

PHYSICAL DEMANDS

Must be able to perform the essential functions of the job, with or without reasonable accommodation

• Sitting - constantly (50%+)
• Moderate noise levels