Operations and Advancement Manager (Part-time)

Background

In 1934, our founding families wanted something distinctly different for their children. They wanted a school that honored childhood, took notice of emerging theories about learning and respected creativity while fostering democracy and intellectual effort.

Poughkeepsie Day School creates transformative learning experiences that inspire intellectual curiosity, critical thinking, creativity, and compassion. We believe that education is a pathway to a more just society and sustainable planet. Through discovery, analysis, and reflection, our intentional learning community brings each child to a greater understanding of self, society, and the universe.

Our school emphasizes cultural competence, global citizenship, and centers an anti-oppression pedagogy. We are preparing a new generation of leaders to envision and create a more just world, and this will require deep respect and empathy for one another. To that end, we strive to create a community of students and staff with broad racial and economic diversity within a school that places equity, inclusion, and empowerment at its core.

Role Summary

The Operations and Advancement Manager is a part-time (0.6 FTE) position that reports directly to our Head of School. The right candidate will have the opportunity to start immediately. We are looking for a leader who is excited about helping to lead Poughkeepsie Day School into our next great chapter.

The Operations and Advancement Manager will have a collaborative approach to project design, without being afraid of making decisions when necessary. They will be comfortable balancing multiple stakeholders, with strong and flexible communication skills. While prior experience in education is not a requirement, the right candidate will be excited to work around children, their education being our primary goal, as well as to collaborate with our faculty and staff who have devoted their lives to supporting children through education.

Responsibilities

The Operations and Advancement Manager, under the general direction of and in close consultation with the Head of School. They direct the administrative activities of the School, including:

• Administrative Operations – oversee related administrative functions as assigned
• Advancement – oversee fundraising, alumni relations, and development initiatives in collaboration with the Head of School and relevant committees

Contracts & Compliance

• Review, negotiate, and expedite contracts for vendors, purchases, rentals, and bids, ensuring compliance with school policies.
• Serve as liaison between tenants, administrators, and facilities staff on contractual and rental matters.
• Manage and maintain the school’s insurance policies, ensuring appropriate coverage, renewals, and compliance.

Finance & Grants

• Oversee accounts payable and receivable processes, including timely invoice payment and bank deposits.
• Assist the Head of School with grant applications for non-instructional needs and support administrative aspects of grant reporting.
• Oversee business and administrative operations, implementing recommendations as appropriate.

Community & Fundraising

• Collaborate with the Head of School and fundraising committee to plan, oversee, and monitor fundraising campaigns.
• Serve as a point of contact for non-instructional matters with external constituents, including community groups and partner agencies.

Requirements:

• Undergraduate Degree
• 2-3 years of experience in Operations leadership or significant leadership/business management experience
• Strong interest and/or experience in development and fundraising
• Strong interest in Childhood Education
• Project/Program Management

Helpful Qualifications:

• Degree in Business or Education Management
• Experience in Facility Management
• Experience in Education
• Contract Review