Finance and Administrative Assistant

For 25 years, Nueva Vida has walked alongside children and families impacted by disability in Santa María de Jesús, Guatemala.

Many of the children we serve have been dismissed or excluded from public schools and community life because of their disabilities. At Nueva Vida, they find a place where they are welcomed, cared for, and given the chance to thrive. Through individualized education and therapy services, we support their learning, growth, and ability to participate fully in family and community life.

Our adaptive, child-centered, and prayerful approach not only strengthens each student’s academic success but also opens doors for their future — equipping them to serve, contribute, and lead within their community.

At the heart of our work is a commitment to demonstrate the God-given worth of every child and to nurture the potential He has placed inside them.

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Nueva Vida is seeking a highly organized and dependable Finance & Administrative Assistant to manage our internal bookkeeping processes and support essential administrative and organizational tasks. This part-time position will play a key role in keeping our financial systems accurate, timely, and transparent. The ideal candidate is attentive to detail, comfortable with bookkeeping, and aligned with our mission to serve children with disabilities in Guatemala. This is a remote position, based in the USA, with preference given to candidates located in the Kansas City area.

Key Responsibilities

Bookkeeping & Financial Support

• Maintain accurate QuickBooks records and ensure entries are up to date
• Input annual budget and prepare monthly financial reports for review by the Board Treasurer and Executive Director of Development
• Coordinate payroll-related tax filings and documentation (W-2s, 1099s, state and federal taxes, KS wage report, 941s, etc.)
• File 990 extension and prepare the 990 report annually for review prior to submission
• Reconcile donations monthly in Bloomerang CRM with bank and QuickBooks records
• Prepare year-end donor tax receipts and assist with donation tracking, including restricted funds
• Assist in preparing financial reports for grant applications, donor reports, and end-of-year summaries (P&L, funding breakdowns, balance sheet)
• Maintain organized digital records in Google Drive
• Print and mail checks for recurring payments as needed

Administrative Support

• Maintain donor data in Bloomerang CRM, ensuring records are accurate, complete, and reliable
• Support development-related administrative tasks, such as the preparation and logistics for donor direct mailings
• Maintain an internal financial and development calendar with key deadlines and tasks
• Schedule and prepare materials for board finance meetings
• Assist with communication and information flow between Nueva Vida’s Guatemala-based and U.S.-based teams on finance and donor-related tasks
• Support other back-office administrative needs related to donor engagement and fundraising logistics

Qualifications

• Bachelor’s degree in accounting, nonprofit management, business, or a related field
• Demonstrated experience in financial management and accounting, ideally in a nonprofit setting—including budgeting, compliance, audits, and reporting
• Strong, hands-on knowledge of QuickBooks is essential; must be highly comfortable navigating and maintaining accurate records
• Proficiency with Google Workspace and donor CRM systems (Bloomerang preferred)
• Strong proficiency in English and conversational to professional proficiency in Spanish
• Organized, detail-oriented, and self-motivated, with the ability to manage multiple priorities
• Personal qualities of integrity, discretion, and professionalism
• Alignment with Nueva Vida’s mission, including comfort with faith-based values and the ability to represent the organization with care
• U.S. residency required for handling state and federal filings

Applications are open until Friday, September 26; however, interviews will be conducted on a rolling basis and the position may close early if a suitable candidate is found. Early application is encouraged.

Nueva Vida is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law.