Government Affairs and Administrative Specialist

Position beginning immediately.

The Government Affairs and Administrative Specialist provides comprehensive administrative support to the Executive Office, ensuring the smooth day-to-day functioning of the office of the Executive Director. Reporting to the Chief of Staff and working closely with the Deputy Chief of Staff, this role supports executive scheduling, board logistics, and general office administration, while also assisting with the administrative aspects of The Public’s government affairs activities.

This position is ideal for a detail-oriented and organized professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and is eager to gain hands-on experience in executive administration, board relations, and government affairs.

Responsibilities

Executive Office Support

• Provide administrative support to the Executive Director, Chief of Staff, and Deputy Chief of Staff, including scheduling, meeting preparation, and correspondence.
• Assist in managing the Executive Director’s calendar, invitations, and ticketing needs in coordination with the Deputy Chief of Staff.
• Serve as back-up to the Deputy Chief of Staff during leave periods to ensure continuity in calendar management, ticketing, and meeting logistics.
• Support board meeting logistics, including preparing and distributing materials, coordinating attendance, and providing on-site support as needed.
• Help plan and staff in-person meetings, donor visits, and internal gatherings.
• Maintain digital and physical filing systems, ensuring accuracy, organization, and accessibility.

Government Affairs Administration

• Assist with preparation and submission of required City and State reports (e.g., Department of Cultural Affairs, OMB, Culture Stat, Capital Requests, and Final Reports).
• Track lobbying and compliance activities and support the filing of required disclosures.
• Maintain and update government contact databases, mailing lists, and distribution lists in Tessitura and other systems.
• Draft, edit, and proofread funding requests, testimony, one-pagers, and briefing materials, compiling research and data as needed.
• Coordinate logistics for government-related meetings, visits, and events, including scheduling, invitations, and briefing materials.
• Provide follow-up and recordkeeping support for external lobbyists and the Chief of Staff.

Event & Communications Support

• Assist with logistics and staffing of government- and board-related events, hearings, and meetings.
• Provide on-site administrative support at events, including evenings and weekends as required.
• Coordinate the internal circulation of updates, meeting notes, and briefing materials.

Qualifications

• 2–4 years of experience in administrative support, preferably in a nonprofit, cultural, or government setting.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint), Google Suite, and database management systems; familiarity with Tessitura a plus.
• Ability to handle sensitive information with confidentiality and discretion.
• Flexible and adaptable team player, comfortable supporting multiple leaders and shifting priorities.
• Interest in nonprofit management, government affairs, or arts and culture a plus.
• Availability to work evenings and weekends as required for events and meetings.

Compensation:

The salary for this position is $65k annually.

Health coverage and PTO are available with this position.

This is a full-time exempt position, according to the Fair Labor Standards Act.

The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Health coverage and PTO are available with this position.