Executive Assistant to the Co-Founder/Director

OVERVIEW:

Executive Assistant to the Co-Founder/Director of Black Lives Matter-Grassroots includes duties and functions related to Co-Founder/Director’s role as well as coordination related to the broader organization as assigned by Co-Founder/Director. Collaboration with the Grassroots leadership team, staff, contractors, partners, chapters, and additional staff/support for Co-Founder/Director is essential.

RESPONSIBILITIES:

Roles and responsibilities include, but are not limited to the following:

• Keep track of various projects, campaigns, and initiatives. Support with planning. Set reminders.
• Maintain multiple calendars. Coordinate and field scheduling requests. Daily and weekly calendar review with Co-Founder/Director and team.
• Coordinate with communications team to field media requests.
• Coordinate with partnered entities on campaigns, initiatives and projects.
• Draft and send correspondence as directed.
• Provide technical assistance and support.
• Attend meetings and events, keep accurate notes, and conduct follow-up.
• Serve as point of first contact for Co-Founder/Director as-needed.
• Coordinate with vendors and contractors, including delivery, payment, etc.
• File and organize documents and records.
• Maintain invoices and financial records for Co-Founder/Director.
• Schedule and coordinate in-person and virtual meetings, including Zoom platform for Co-Founder/Director and BLM Grassroots.
• Coordinate event logistics for BLM Grassroots.
• Work closely with communications, field, and campaigns teams to ensure that logistics needs are met.
• Coordinate and book travel for the Co-Founder/Director.
• Coordinate with security team.
• Rapid response as needed.
• Assist with transportation, including airport drop-off/pick-up.
• Support general infrastructure maintenance, growth, and development.

REQUIRED SKILLS/ATTRIBUTES:

• Deep commitment to Black liberation
• Active participation in local Black Lives Matter Grassroots chapter
• Excellent organizational and project management skills
• Excellent interpersonal skills
• Strong written and verbal communication
• Strong ability to problem-solve
• Good technological skills, including docs, spreadsheets, social media, online meeting platforms, etc.
• Flexible schedule
• Ability to move on a rapid response timeline and work in a fast-paced environment
• Ability to coordinate travel arrangements for individuals and groups
• Good steward of resources
• Good driving record and reliable/insured vehicle

ADDITIONAL ATTRIBUTES:

Highly desirable: previous organizing experience; kind, ego-less, smart, critical thinker, tech-savvy, good sense of humor, commitment to racial and social justice, courageous, discreet, security-conscious, spirit of service, commitment to serving in support position

STRUCTURE: This is a Los Angeles-based hybrid position, which will require an average of three in-person work days.