Development Services Manager

Position Description

Under general supervision, the Development Services Manager supports and works closely with the Director of Development to fulfill the goals of the school’s stewardship and fundraising efforts. The Development Services Manager is responsible for supporting the day‐to‐day functions of the Development office, including database management (Blackbaud Raiser’s Edge), data collection and dissemination, constituent records, moves management, recording donor engagement, prospect research and management, gift processing, acknowledgement data, analysis of data, and report preparation. As a crucial member of the advancement team,the Development Services Manager will thoroughly understand the history and culture of philanthropy at Epiphany School as it relates to fundraising, admission, families, donors, and stewardship.

Location & Schedule

The person in this role must work in-person on the school campus in the Madrona neighborhood of Seattle, Washington. The position will require evening and weekend work, including traveling locally for donor meetings and fundraising events.

Standard school operating hours are Monday – Friday 8:00am – 4:00pm. Staff meetings are on Wednesdays from 4:00 – 5:00pm.

Essential Duties & Responsibilities

• Supervise all aspects of all monetary and in-kind gift processing:
  • Fund establishment
    • Including Annual, Spring and Endowments
  • Acknowledgement data
  • Receipt and year-end tax receipt creation
  • Pledge reminder data
  • Solicitation forms
• Reconcile gift information with the Business Office and balance monthly
• Data support for all fundraising and engagement efforts, including campaigns and events
• Prepare recurring and ad hoc statistical and analytical reports, including dashboard and donor pipeline reports that may require manipulation and analysis of data and tracks metrics of department activity for Director of Development (includes reports for Board of Trustees meetings, Annual Impact Report, publications, regulatory bodies, auditors, and other interested parties)
• Responsible for designing queries and provides data analysis with a strategic focus to inform department decisions
• Tracking all details related to donor solicitation meetings, engagement, correspondence, pledges, payment schedules, and pledge proposals
• Support the capital campaign committee with standard and customized pipeline reports and develop a campaign dashboard report
• Responsible for prospect management, collaborating with front-line fundraisers to help the department meet ongoing goals or current campaign milestones
• Serve as the project manager and produce data for the annual impact report, and any other development publications needing information
• Maintain the integrity of the database, update data, collection and input of information
• Participate in occasional committee meetings and school wide events, which may occur in the evening, or on weekends
• Complete CASE add this to the general report bullet
• Create annual performance and stewardship reports for our endowment donors
• Supports the Director of Development &Annual Giving and Alumni Manager in reporting and administrative work to produce and send annual fund appeal communications
• Support with all development-related events with event preparation, registration and RSVPs, post-event follow-up, and stewardship as needed
• Identify and prepare grant proposals and associated foundation reporting
• Perform other duties as assigned by the Director of Development

Typical Knowledge, Skills, and Abilities

• Bachelor’s degree in a relevant field and/or an equivalent combination of experience and education in a relevant field
• At least three or more years’ experience in non‐profit or independent school advancement required
• Two years minimum database experience required
• Experience in fundraising, gift processing, and data extrapolation and analysis required
• Strong database and spreadsheet skills required
• Superior organizational and project management skills with a high degree of detail‐oriented accuracy
• Excellent written and oral communication skills in the English language; fluency in additional languages a plus
• Proven ability to maintain and secure highly confidential information
• Strong database management skills, experience with donor database applications, and special event applications (i.e., Greater Giving)
• Knowledge of Blackbaud Raiser’s Edge NXT strongly preferred
• Fluency in MS Office Suite applications with specific proficiency in Excel
• Self‐starter with track record of demonstrating initiative, flexibility, and sensitivity to others while working in a dynamic, fast‐paced environment
• Demonstrated ability to coordinate and prioritize multiple tasks, and to manage details and deadlines
• High energy– brings a sense of urgency to the organization
• Values Epiphany School’s commitment to inclusiveness; demonstrates respect and commitment to diversity

How to Apply

Interested candidates should submit a resume and cover letter through our Employee Portal. The priority review deadline for applications will be October 27, 2025, but applications will be received until the position is filled.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Sates and to complete the required employment eligibility verification form upon hire. Final offers will be contingent on the successful completion of a background, education, and employment check.

About Epiphany School

Epiphany School is a non-parochial, independent elementary school serving grades pre-kindergarten through fifth grade. At Epiphany School, we envision a world where exploring together fosters courageous learners and compassionate leaders. We strive to achieve this vision by being a welcoming community that embraces its diversity, celebrates the joy of childhood, and ignites lifelong curiosity. We aim to create a positive, joyful, and inclusive community by embracing the following values:

• Learn Joyfully
• Try New Things
• Act Responsibly
• Invite Everyone In
• Shine Together

With over 260 students, Epiphany School is large enough to offer a broad spectrum of educational opportunities and small enough to maintain a close-knit community. The beautiful, historic campus is located in a quiet setting in central Seattle’s Madrona neighborhood.

Epiphany School’s Commitment to Diversity, Equity, and Inclusion

Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity. It takes careful listening and thoughtful expression and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy, and thus prepares our students to live respectfully and responsibly in our pluralistic democratic society.

Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all its programs and services.

Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law.

Epiphany School complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@epiphanyschool.org.

The salary range for this role is between $85,000and $95,000 based on years of experience, education, and internal equity.

Alongside salary, Epiphany School offers a comprehensive benefits package including:

• Benefits stipend to put towards employee benefits including medical, dental, vision coverage, voluntary employee, spousal, and child life and critical illness insurance, accident insurance, voluntary short-term disability, and flexible health savings accounts
• Employer-paid monthly premiums for employee assistance program and long-term disability coverage
• 403(b) retirement plan with employer contribution
• 13 paid holidays
• 6 weeks of paid vacation and 2 weeks of sick leave
• Paid supplemental parental leave after 12 months of employment
• Professional development funding

English language proficiency required, additional language proficiencies a plus