Administrative Assistant

Job Type: Full-time

Location: Berkeley, CA

Type: Full-time, Non-Exempt

Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m.

Compensation: $24.50 non-negotiable starting hourly rate

Reports to: Executive Director

Start Date: As soon as available

Application Deadline: Open until filled

About The Potters’ Studio

The Potters’ Studio (TPS) is a nonprofit ceramics studio and creative community located in Berkeley, California. Since 1971, we’ve served artists, students, and the public through classes, workshops, memberships, and special events. As we grow into our newly expanded facility, we’re focused on strategic growth, excellent operations, and creative programming that reflect our values of access, inclusivity, sustainability, and lifelong learning through the ceramic arts.

About the Role

We’re looking for a personable, organized, and detail-oriented Administrative Assistant to join our team. This full-time position provides essential support to the Executive Director and leadership team, helps manage daily operations, and includes front desk responsibilities. The ideal candidate is someone who enjoys both behind-the-scenes organization and friendly face-to-face interaction. You’ll help maintain a welcoming studio environment and keep operations running smoothly through administrative coordination, internal communication, and customer service.

Key Responsibilities

Administrative Support

• Assist the Executive Director and leadership team with day-to-day administrative tasks
• Manage scheduling, email correspondence, filing, and digital document organization
• Prepare agendas, materials, and logistics for meetings and events

Front Desk & Customer Service

• Serve as a friendly and knowledgeable first point of contact for members, students, and visitors
• Answer phone calls and emails, and provide information about classes, membership, and services
• Process sales of clay, tools, and supplies at the front desk

Operations Support

• Support administrative coordination for classes, workshops, and events
• Maintain records, order office supplies, and support general facility upkeep
• Help with internal communications and scheduling logistics for team meetings and projects

Why Join Us?

• Be part of a welcoming, creative, and mission-driven arts organization
• Join a values-aligned team that supports your well-being and growth
• Work in a climate-controlled, light-filled office in a fully equipped ceramics studio
• Make a meaningful impact in a thriving nonprofit arts community

How to Apply

Please submit your résumé and a short cover letter. Tell us why this role speaks to you and how your experience connects with The Potters’ Studio’s mission. Applications will be reviewed on a rolling basis.

Classification & Salary

This is a full-time non-exempt position with a non-negotiable starting rate of pay of $24.50/hour ($50,960 annualized).

Requirements

You’ll Thrive in This Role If You Have:

2+ years of administrative or customer service experience· Strong communication, organization, and multitasking skills· Comfort with tech tools like Google Workspace, Microsoft Office, Mailchimp, and POS systems· A warm, patient, and professional demeanor· Ability to work independently and as part of a collaborative team

Bonus Points For:

Experience working in a nonprofit, arts, or educational environment· Interest in ceramics or the visual arts · Familiarity with platforms like Bloomerang, Asana, or Adobe Creative Suite · Multilingual fluency