Finance Coordinator

JOB DESCRIPTION

Job Title:

Finance Coordinator

Reporting Office:

New York City

Department:

Finance

Job Classification:

Fulltime; Exempt

Supervisor:

Senior Finance Manager

Union Classification:

Non-Union

Accountable To:

Fractional CFO; Chief Operating Officer

Last Updated:

8/13/2025

Purpose of the Job

The Finance Coordinator, under the guidance of the Senior Finance Manager, is responsible for coordinating and maintaining accurate financial records, processing transactions, assisting with various accounting functions, liaising with internal departments and external parties, and administering the organization’s various financial platforms. This role requires a strong understanding of accounting principles and the ability to coordinate a variety of financial tasks with accuracy and efficiency.

Responsibilities

• Financial record keeping: Compiling, analyzing, and maintaining accurate financial records, including ledger entries and documentation, and performing monthly closing entries.
• Accounts Payable and Receivable: Coordinating the processes for both accounts payable (ensuring timely approval and payment of invoices) and accounts receivable (generating invoices, ensuring timely receipt of funds, securing and depositing checks).
• Reconciliation: Reconciling financial accounts, including bank statements, invoices, and general ledger accounts.
• Reporting: Assisting in the preparation of monthly, quarterly, and annual financial reports and statements, ensuring compliance with regulations.
• Payroll: Ensuring proper recording of employee compensation and deductions.
• Audits: Supporting audits by providing documentation, addressing inquiries, and helping to resolve discrepancies.
• Compliance: Ensuring compliance with accounting standards (such as GAAP) and financial regulations. Assisting in the update of policies and procedures, and finance-related forms and platforms, as necessary.
• Communication: Serving as a point of contact between the Finance Department and internal/external partners, facilitating clear communication, and resolving financial discrepancies. Conducting finance orientation for new employees. Overseeing mail retrieval and routing of contents to appropriate teams.
• Ad hoc: Assisting with other finance-related projects, as assigned.

Qualifications

• Education: Bachelor’s degree in accounting, finance, or related field (required).
• Experience: Proven experience in accounting or bookkeeping roles, ideally in a similar position.
• Technical Skills: Proficiency in accounting software (e.g., Sage Intacct, Bill.com, or similar platforms), and Microsoft Office Suite (with a particular emphasis on Microsoft Excel).

Skills

• Technical: Proficiency in accounting software (e.g., Sage Intacct, Bill.com, or similar platforms), and Microsoft Office Suite (with a particular emphasis on Microsoft Excel).
• Analytical and Problem-Solving: Analyzing complex information through critical thinking, and research proficiency.
• Attention to Detail: Diligently and rigorously scrutinizing financial records and transactions, guaranteeing the utmost accuracy and integrity.
• Organization and Time Management: Ability to multi-task while meeting deadlines and streamlining workflows.
• Communication: Effective written and verbal communication skills for collaborating with internal and external partners.
• Knowledge: Comprehensive knowledge of accounting principles (like GAAP) and financial reporting standards.
• Confidentiality: Commitment to upholding the highest standards of confidentiality.

Diversity, Equity, Inclusion and Accessibility Competencies (DEIA)

Human Rights First acknowledges the existence of systemic and structural biases and believes it is necessary to be strategic and intentional in pursuing diversity, equity, inclusion, and accessibility in all aspects of governance, operations, and programming. As an employee, the Finance Coordinator will:

• Support the adoption of best practices to create a more diverse, equitable, inclusive, and accessible work experience for colleagues and external partners.
• Strive to consider the people, places, and cultures that might be missing from your work and look for opportunities to increase inclusivity in all the work you do.
• Support the mission of Human Rights First in all interactions with colleagues and stakeholders.
• Dedicate efforts to enriching DEIA consciousness throughout our office-wide interactions.
• Foster a culture of diversity, equity, inclusion, and accessibility by promoting adherence to the standards delineated in the Culture of Respect and Teamwork statement in the Employee Handbook.

Reporting Office:

Hybrid-remote

• Finance Coordinator duties to be performed on-site, in the New York City area, 3 days per week (Mondays, Wednesdays, and Fridays).