Volunteer Programs Associate

Volunteer Programs Associate

Team: Programs and Membership

Reports to: Manager of Statewide Volunteer Programming

Employment Status: Full Time/Exempt (40 hours a week)

Salary: $57,289/year

Location: This position is based in NYC with the requirement to work 4 days/ week in the office and occasional travel through New York State

Overview of the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a stronger New York state because all people are welcome, treated fairly, and given a chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York’s diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people’s lives, and to strengthen our state.

Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.

Position Overview:

The Volunteer Programs Associate role will support the NYIC’s Statewide Volunteer Programming. In this capacity, the Associate will support outreach, recruitment, training, and placement of NYIC Volunteers in support of the NYIC’s statewide programmatic and operational work in New York City and Long Island, as well as Central New York, Capital Region and Western New York. In particular, this role will support the coordination of volunteers offering accompaniment and logistical support to on the ground efforts inside immigration courthouses and community legal clinics in NYC and occasionally remotely in other parts of the state. Additional responsibilities include supporting the Leadership Initiatives and Volunteer Programs staff.

Responsibilities include, but are not limited to:

Volunteer Management

• Support the coordination of volunteers who engage in accompaniment and logistical support of court watching efforts in the immigration courthouses.
• Conduct online and in-person outreach strategies to recruit new volunteers.
• Support the development of orientations and relevant training for volunteers.
• Update volunteer management manual, vetting processes and policies as needed.
• Support the management of sign-up forms and communications to existing volunteers about upcoming volunteer engagement opportunities.
• Collect, manage and analyze volunteer engagement, evaluation and feedback data on Salesforce.
• Support the Manager of Statewide Volunteer Programming in the ongoing engagement of our existing Western New York, Central New York, Hudson Valley, Long Island, Capital Region and NYC volunteer bases.
• Support the leadership development of our regional Volunteer cohorts and connect them to appropriate engagement activities and resources within the NYIC.
• Support volunteers in rapid response actions/events (e.g., advocacy rallies, press conferences) when requested.

General

• Provide general support to the NYIC’s Membership & Programs department, primarily within the Leadership Initiatives and Volunteer programs team.
• Support the Membership team in continuing to develop relationships with Member organizations and connect them to appropriate engagement activities and resources in the NYIC.
• May need to occasionally lift, carry and move materials weighing 50 pounds or less.

Qualifications:

• 1-2 years of professional experience in a combination of the following areas: volunteerism, public service, community organizing, immigration legal services, and program coordination.
• Familiarity with Microsoft Office, Google Suite; data management platforms like Salesforce; project management tools such as Asana, Form Assembly and Lattice; and marketing/newsletter platforms like Mailchimp is a plus.
• Proficiency in Spanish or another language spoken in immigrant communities in NYS is strongly preferred but not required.
• This position will require working occasionally during early mornings, attending meetings after 6pm, or attending weekend events. Time will be adjusted accordingly to reflect these work engagements.
• Occasional travel to events within New York City as well as our regional hubs in the Hudson Valley, Capital Region, Central NY, Western NY, and Long Island is expected.
• Authorized to work in the U.S for any employer.
• Candidates with lived undocumented, immigrant and intersectional experiences are encouraged to apply.
• Strong judgment and instincts for internal communications and comfort engaging with stakeholders from different backgrounds.
• Excellent research, writing, editing, verbal and interpersonal communication skills.
• Strong organizational skills, detail-oriented with the ability to follow projects through to completion.
• Ability to work independently as well as within a team

Salary: $57, 289 per year **

In addition to a competitive salary, NYIC offers a full benefit plan, unlimited vacation time after 90 days of employment, paid sick leave, pretax benefits and a comprehensive retirement plan.

• *The NYIC has a transparent and equitable salary structure. Starting salaries for each position are set in advance with no room for negotiation.

To Apply: Interested candidates should submit a resume and a cover letter through Breezy: https://nyic.breezy.hr/p/a3a081059b30-volunteer-programs-associate

All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, immigration status or citizenship, sex, age, disability or marital status.

Start date: October 15, 2025.

Deadline: Applicants are encouraged to apply as soon as possible. Applications will be reviewed on a rolling basis. No phone calls or emails will be accepted for this position.