Bookkeeper

Job Title: Bookkeeper

Job Location: Tucson AZ, On-site

Reports to: Co-Executive Director, Director of Administration

Collaborates with: Co-Executive Director, Director of Operations, Programs Coordinators, Field Coordinator

Classification: Full-time, exempt

Compensation: $50,000-$58,000 DOE

About CHRPA

Community Home Repair Projects of Arizona (CHRPA) is a non-profit organization that has been completing emergency home repairs for low-income homeowners in Tucson and Pima County for over 40 years. These services are grant-funded and provided free of charge to clients.

CHRPA’s mission is to create safer places to live by addressing health and safety concerns with efficient home repairs and adaptations to support long-term housing solutions for homeowners and their families. Staff and volunteers serve one person at a time–safeguarding diverse, multi-generational communities household by household.

CHRPA’s work, both internally and externally, is guided by core values of communication, resourcefulness, dignity, service, compassion, empowerment, creativity, equity, sustainability, accessibility, respect, collaboration, and community.

The need for home repair in our community is great, and we recognize the privilege it is to be trusted and invited into over 1,500 homes each year. It is no small endeavor to work to provide adequate housing; the CHRPA staff works to balance the high demands of productivity while centering on our clients–meeting them where they are and responding with compassion and empathy. At CHRPA, people are at the center of why we do the work we do.

The diversity of CHRPA’s staff helps to strengthen the Tucson community by expanding the expectation of who can be successful in trades and service work. CHRPA has made measurable strides in shifting a formerly male-dominated organization in a male-dominated industry into a more inclusive and gender diverse workplace, and we continue to strive for equitable representation in gender, age, race and ethnicity. The diversity of CHRPA’s staff strives to be appropriately reflective of the communities we serve.

To help extend the reach of our work, CHRPA partners with other agencies that have an interest in providing these services also, as well as with city and county programs, neighborhood associations, religious and civic organizations, health care providers and the community at large.

Position Summary: The CHRPA bookkeeper is responsible for the financial health, compliance, and recordkeeping of CHRPA. This position ensures accurate and timely reporting for grants, payroll, accounts payable/receivable, and organizational audits. The role requires strong organizational skills, discretion, and attention to detail.

Essential Duties and Responsibilities:

Finances & Reporting

• Maintain and reconcile monthly bank, credit card, and account statements in QuickBooks.
• Prepare monthly financial statements
• Post all expenses and income to QuickBooks.
• Prepare bank deposits.
• Manage payroll processing and ensure compliance with wage and hour laws.
• Prepare employee retirement contributions (SEP) and ensure compliance with IRS regulations.
• Ensure accurate filling and payment of all tax obligations.
• Assist Co-Executive Directors with the annual audit and preparation of IRS Form 990.
• Manage and track accounts payable and receivable

Grant Compliance & Invoicing

• Prepare and submit invoices and payment requests to grant administrators for multiple grants.
• Track grant expenditures and ensure compliance with grantor requirements.
• Maintain documentation, both physical and electronic, for financial reports required by funders and other key partners.
• Support the Co-Executive Directors in preparing program budgets, modifications, and expenditure plans.

Risk Management

• Maintain accurate workers’ compensation records and support claim processes.
• Track and document liability insurance renewals and audits
• Ensure compliance with CHRPA’s anti-discrimination and equity policies in all financial operations.

Internal Controls & Oversight

• Maintain and update a comprehensive Finance Manual that documents all processes, systems, and grant requirements.
• Provides weekly updates to the Director of Administration by summarizing grant expenditures, priority items, and other financial information.
• Safeguard sensitive login credentials and maintain a secure master list of all financial platforms.
• Ensure safe handling of financial records, keeping all physical copies of files in the office and uploading all necessary files to the shared CHRPA drive.
• Attend monthly check-ins with the Board Treasurer and the Director of Administration for financial review.

Organizational Support

• Assist Co-Executive Directors in preparing the annual operating budget.
• Additional tasks as needed by Co-Executive Directors
• Provide training or cross-training to ensure continuity of financial operations during staff transitions.
• Support special projects, including new program budgets, fundraising events, and long-term financial planning.
• Ensure CHRPA’s financial systems are sustainable, compliant, and auditable at all times.

Preferred Skills & Qualifications:

• Proficiency with Microsoft programs, QuickBooks, and database management systems.
• Strong organizational, detail-oriented, and problem-solving skills.
• Ability to meet strict deadlines and manage multiple funding streams.
• Excellent communication skills with a commitment to transparency and teamwork.
• Demonstrated experience in Bookkeeping or related experience at a small business or non-profit organization
• Fingerprint clearance card needed (CHRPA can assist in obtaining if necessary).

To Apply: Please email a cover letter and resume addressed to Angelica L. Santiago-Gonzalez, Director of Administration at chrpa@chrpaz.org.

EQUAL OPPORTUNITY EMPLOYMENT POLICY STATEMENT:

Community Home Repair Projects of Arizona, Inc. (CHRPA) is an Equal Opportunity Employer to ensure that each employee, applicant, and volunteer, regardless of race, color, ethnicity, disability, national origin, political beliefs, veteran status, gender, gender identity, sexual orientation, religion, economic circumstances, familial status, marital status, citizenship, ancestry, or age is accorded equal treatment with respect to all terms, conditions and privileges of equal employment including recruitment, placement, selection, and opportunities for advancement.

PTO: Employees receive 14 days of PTO per year. The rate of PTO accrual increases after two years.

Holiday: Employees receive 9 paid holidays throughout the year. If the holiday falls on a non-workday, a proximate day is given as a paid holiday.

Health insurance: CHRPA pays 90% of the insurance premium for a high-quality PPO insurance plan for the full-time employee and their family.

Dental insurance: CHRPA pays 90% of the insurance premium for a basic dental policy for the full-time employee and their family.

Retirement: CHRPA pays an additional 8% of an employee’s quarterly earnings into a Simplified Employee Pension (SEP) that the employee sets up and manages.