Program Associate for the 2025-2026 school year

International School of Brooklyn (ISB) is an independent, non-profit school that is known for its innovative and robust PreK-3 to 8th Grade Spanish and French language immersion program and International Baccalaureate curriculum. The ISB learning experience is driven by its mission to develop adventurers, create advocates, empower changemakers, and shape leaders. Dedication to this mission enables ISB to develop each student's creativity, critical thinking, global citizenship, and intercultural understanding.

International School of Brooklyn is dedicated to ensuring that our school’s commitment to an inclusive and just world is reflected in all aspects of our school: in our classrooms, school culture, policies, and practices. ISB’s comprehensive commitment to diversity, equity, and inclusion requires all staff and faculty members to actively and thoughtfully engage in work, training, and reflection around identity, anti-racism, and anti-bias.

International School of Brooklyn seeks an energetic, hardworking, self-directed full-time Program Associate for the 2025–2026 school year.

Position Overview

The Program Associate is a key member of the administrative team and works across divisions (Preschool, Lower School, and Middle School) to support daily operations, coordinate school-wide logistics, and ensure the successful execution of events and initiatives. This position requires strong organizational, communication, and problem-solving skills, along with the ability to build warm, professional relationships with students, families, faculty, and staff.

Key Responsibilities

School Operations & Logistics

• Coordinate daily school operations such as student arrival and dismissal, and office organization.
• Manage substitute coverage for faculty absences, including scheduling, onboarding, timesheet approval, and maintaining a vetted sub list.
• Maintain and update the school’s master academic and duty schedules.
• Track and reconcile faculty attendance in coordination with the Business Office.

Administrative & Division Support

• Support Division Directors with scheduling, communications, and visitor coordination.
• Maintain a welcoming, clean, and well-organized office environment.
• Manage general office supply orders and oversee daily distribution of student snacks.

Event & Trip Coordination

• Organize logistics for school events (e.g., field trips, assemblies, cultural celebrations, graduation).
• Coordinate facility and technology needs, catering, communications, guest lists, and childcare for events.
• Liaise with the school lunch provider for special event and field trip adjustments.
• Support the planning and logistics of local and international school trips, including transportation and accommodations.

Professional Development Support

• Register faculty and staff for external professional development and manage related travel and logistics.
• Support on-site PD days by coordinating speakers, preparing materials and schedules, and managing logistics.

School Culture & Community Engagement

• Serve as a warm, helpful, and responsive presence in school common spaces.
• Support initiatives that promote ISB’s values of collaboration, inclusion, and global citizenship.

Additional Duties

• Take on other responsibilities and projects as requested by the Division Directors and Head of School.

Desired Qualifications & Skills

• Bachelor’s degree required
• At least 2–3 years of experience in a school or educational setting preferred
• Exceptional organizational and time management skills
• Ability to prioritize and manage multiple tasks and deadlines
• Flexibility and ability to take initiative
• Openness and receptiveness to feedback, as well as follow-through skills to ensure completion of goals and objectives
• Clear and professional written and verbal communication
• Comfortable working with databases, spreadsheets, and standard office software
• Adaptability, initiative, and a collaborative spirit.
• Discretion and professionalism when handling confidential information
• Familiarity with school operations, scheduling systems, or student information systems (a plus)
• Spanish or French proficiency is a plus, but not required

Compensation & Benefits

• Salary range: $55,000–$65,000, commensurate with experience
• Comprehensive benefits package including:
  • Fully paid individual health and dental insurance
  • Health reimbursement account and flexible spending accounts
  • Life insurance
  • 401(k) with employer match
  • Generous paid vacation, sick, and personal time
  • Robust access to professional development from year one

Applying for this position

Interested candidates should email letters of interest and resumes to Rosa Torres at

jobs@isbrooklyn.org.