Finance Manager

Location: Global/Remote (with preference for candidates able to align with UK afternoon working hours)

Time commitment: Part-time (2 - 3 days per week), with potential to increase to full-time in the future

Contract Type: Consultancy contract

Duration: 12 months, with potential for extension

Salary: Based on location (Given that this position can be based anywhere in the world, we regret that it’s not possible to share a specific salary range in this ToR.)

Start Date: Late September/early October 2025

Background

Founded in 2018, Charmaghz is a non-profit organization that runs education programs for children in Afghanistan. We have reached over one million child visitors through our Mobile Library Program, and are now working on developing the next phase of our programming. As part of these next steps, we are also in the process of establishing a US non-profit, the Freshta Foundation. We are a small, but highly determined core team of five people, working remotely across the UK, Middle East, and Asia.

As we move into the next phase of our work–both programmatically and operationally–we are seeking an experienced Finance Manager to support the organization’s financial operations, ensure compliance with relevant regulations (in particular US tax, compliance, and audit requirements), and help build robust systems for financial planning, tracking, and reporting.

Purpose of the Role

The Finance Manager will be responsible for overseeing the financial operations of Charmaghz’s US entity, ensuring accurate and transparent bookkeeping and financial reporting. The role will also involve working closely with the leadership team to establish financial policies, systems, and procedures suited to a small but growing non-profit with international operations, in particular in Afghanistan.

As we are currently in a transition phase, we are looking for an entrepreneurial new team member who is adept at navigating complexity and uncertainty, has experience building systems and processes from the ground up, can work independently and pro-actively, and is comfortable making balanced recommendations to the leadership team with imperfect information.

Candidates can be based in any location, and must have the pre-existing right to work in that country. Preference will be given to candidates that have some overlap with UK afternoon working hours, to align with the team’s current work schedule.

Key Responsibilities

Bookkeeping and Accounting

• Maintain accurate and up-to-date financial records in QuickBooks Online
• Record income, expenses, reimbursements, and other transactions in compliance with US accounting standards.
• Monitor and reconcile bank accounts, and other financial platforms.
• Prepare monthly, quarterly, and annual financial reports, as well as project financial reports for donor reporting (our donors are mainly international foundations).

Financial Systems and Processes

• Work with the leadership team to design and implement appropriate financial systems, policies, and internal controls tailored to a small non-profit context.
• Establish streamlined processes for expense submissions, approvals, and advances/reimbursements.
• Support development of grant budgeting, donor reports, and cost allocation methodologies.

Compliance and Reporting

• Support preparation of annual IRS Form 990 filings and other legal obligations of a US 501(c)(3).
• Ensure compliance with federal and state-level financial regulations, including those relevant to international grantmaking and international transfers (in particular, transfers to Afghanistan).
• Coordinate with external auditors and legal/financial advisors as needed.

Budgeting and Strategic Support

• Work with the leadership team to develop an annual organizational budget, and track spending.
• Support the preparation of budgets and financial reports for donors and the Board of Directors.
• Provide financial insights and forecasts to support strategic decision-making.

Required Qualifications and Experience

• Degree in accounting, finance, or a related field; CPA or equivalent qualification preferred.
• At least 5 years of experience in non-profit accounting or financial management, including with US 501(c)(3)s.
• Proficiency in QuickBooks Online and Google Sheets/Excel.
• Strong understanding of US GAAP and nonprofit financial reporting requirements.
• Demonstrated experience setting up or improving financial systems and processes in small organizations.
• Familiarity with international grant management is an asset.
• Strong written and verbal communication skills in English. Dari or Pashto language skills would be an added bonus.

Application Instructions

To apply for this role, please complete this google form. You will be asked to provide basic information, answer two questions, and upload your CV; a cover letter is optional.

Applications will be reviewed on a rolling basis. However, we encourage you to apply by September 12th, as we aim to schedule the first round of interviews for the week of September 15th.