Development Administrator

Position Overview

The Development Administrator will be a high-level support role within the Development Department, ensuring that the systems, research, and assets that underpin fundraising are strong, reliable, and proactive. This position is hands-on in grant writing, proposal support, prospect research, donor communications, and stewardship administration.

The role is ideal for a detail-oriented, highly organized, proactive professional who thrives in a fast-paced environment and is eager to build the infrastructure of the development function while actively contributing to grant applications, donor communications, and recurring giving campaigns.

This is not a frontline corporate partnerships role; instead, the Development Administrator ensures that leadership, trustees, and consultants have the information, materials, and systems they need to cultivate, solicit, and steward donors effectively.

Key Responsibilities

Prospect Research & Pipeline Management

• Conduct research on foundations, individuals, and grant opportunities aligned with EHF programs.
• Build and maintain a live pipeline in Asana/CRM, ensuring all records are current and actionable.
• Track deadlines, touchpoints, and follow-up tasks, ensuring timely and accurate follow-through.

Grants & Proposal Development

• Manage and update a 12-month grants calendar (deadlines, LOIs, reporting).
• Draft LOIs, proposals, concept notes, and supporting documentation for institutional funders.
• Maintain a library of boilerplate text, budgets, attachments, and narratives (e.g., mission, theory of change, program descriptions).
• Coordinate with program and operations teams to gather necessary data and impact stories.
• Ensure proposals align with EHF’s brand guidelines and strategic priorities.

Donor Communications & Stewardship

• Draft donor communications for leadership (solicitation emails, thank-you letters, follow-up notes).
• Prepare briefing notes and backgrounders ahead of donor meetings.
• Support production of donor updates, quarterly impact reports, and stewardship packages.
• Ensure high-quality, timely acknowledgments for all gifts.

Recurring & Mid-Level Giving Program

• Assist in the design and launch of Give Hope, Build Futures recurring donor campaign.
• Track donors, manage acknowledgments, and generate reports on growth and retention.
• Develop donor journeys and segmented stewardship plans for mid-level and recurring donors.

Development Operations & Assets

• Maintain development collateral: sponsorship decks, giving menus, case-for-support one-pagers.
• Ensure consistency with EHF brand guidelines.
• Support events team with donor guest lists and post-event follow-up tracking.
• Provide admin support for the Development Department budget and expense tracking.

Qualifications

• 3–5 years of nonprofit development experience, with demonstrated grant writing success.
• Strong organizational and project management skills with attention to detail.
• Excellent writing, editing, and communication skills.
• Familiarity with CRM systems (Hubspot, Asana, or similar).
• Research skills: ability to identify, evaluate, and summarize prospect information.
• Experience drafting and submitting grants to foundations, institutions, or government.
• Comfortable working in a fast-paced, entrepreneurial nonprofit environment.
• Proactive and resourceful, able to anticipate needs and take initiative.