Grants Manager

I. SCOPE OF ROLE:

The Support Services functions at S:US are carried out by a team of professionals with differing

backgrounds who share deeply in the S:US mission. We provide resources and support to the

program departments to collectively pursue that mission. Support Services is a collegial, supportive

and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in

each interaction. We are motivated to accomplish our individual and collective tasks by the belief

that we can help transform the lives of people we serve thereby righting societal imbalances.

The Grants Manager will report to the Director of Grants Administration and provide day-to-day

support to the Grants Department. This position will oversee the management of a portion of SUS’s

grants and funded programs. This individual will work closely with a variety of fiscal, budgetary and

program services functions.

II. ESSENTIAL DUTIES & RESPONSIBILITIES:

Grants Administration and Budgeting

• Prepare monthly, quarterly and annual claims, submit the claims and budgets to funders on various funder specific portals, including but not limited to PASSPort, eCompass, VIPS, SMS,
• PMS, eLOCCs, SFS, etc. as well as ensure full compliance with funder requirements (e.g., DOHMH, DHS, HUD, etc.)
• Work on contract and budget renewals and budget modifications (New York City, State,
• Federal, Private)
• Monitor the contract budgets and program performance on a monthly basis.
• Maintain the P&L and Grants related Balance Sheet accounts. Review expense allocations on
• a regular basis for accuracy.
• Monitor the AR, cash management
• Manage the funding database as it relates to grant-makers; maintain accurate files for each
• funding source.
• Respond to audit requests under the supervision of the Director of Grants Administration

Reporting and Analysis

• Analyze year-to-date financial performance of the programs
• Analyze year-to-date financial performance of the programs
• Calculate revenue and expense projections
• Ensure timely completion of reports and other correspondence
• Analyze results and provide commentary to the Director, the VP of Grants Administration and the CFO.

Other

• Assist with implementation and testing of new ERP Systems (and/or upgrade of the existing systems).
• Perform other duties as assigned.

III. REQUIREMENTS:

KEY PERFORMANCE STANDARDS

• Communication: Strong oral and written skills with proven ability to effectively interface with individuals at various levels within and outside the organization sufficient to exchange information, work cooperatively, facilitate understanding.
• Integrity: Uphold personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals we serve.
• Relationships: Ability to develop long-standing relationship with funders and SUS staff.
• Critical Evaluation: Ability to generate ideas for service improvement for discussion within multidisciplinary teams and with individuals and their supports.
• Teamwork: Ability to work in a team-oriented environment and contribute to the leadership that creates a fun work environment where the multidisciplinary team supports one another.
• Self-Motivated: Ability to demonstrate initiative and endeavor to maintain a stable level of productivity.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Finance or Accounting
• 2+ years of experience with grants management and/or public sector funding (NYS, City and Federal grant and contract experience).
• Experience undergoing and supervising audits.
• Knowledge of methods and practices of grant & contract reporting, OMB requirements.
• Excellent communication skills – ability to present financial data to financial and non financial customers
• Experience undergoing audits
• High level of attention to detail
• Demonstrated skills using Microsoft desktop applications including: Excel, Word, Outlook, Teams.
• Expert proficiency in Microsoft Excel creating models and using advanced formulas
• Experience with ERP systems.

PREFERRED QUALIFICATIONS & SKILLS

• 3-5 years of proven experience – social services
• Experience with ERP systems – Microsoft Dynamics – NAV preferred.
• Experience with budgeting/planning applications.