Development & HR Coordinator

Job Title: Development & HR Coordinator

Status: Full-Time/Exempt/40 hours per week requiring flexibility/grant-funded

Compensation: $65,000 - $70,000 annual salary plus generous paid time off and benefits package

Organization Description:

Prevention Point Pittsburgh (PPP) is a non-profit organization that seeks to improve the health and safety of individuals who use drugs through the provision of public health services. PPP is the only legal syringe services program and the largest provider of community-based naloxone distribution services in Western PA. By both practicing and advocating for harm reduction approaches to substance use, PPP aims to empower individuals and communities to respond to substance use with compassion and understanding. For more information, visit: www.pppgh.org.

People with personal or family experience with substance use, criminal (in)justice involvement, homelessness, and/or sex work; people of color, women, and members of the LGBTQIA+ communities; and people living with HIV/AIDS and/or Hepatitis C are strongly encouraged to inquire about this opportunity. Applicants will not be asked personal details about citizenship, arrest or incarceration history, or drug use.

Position Summary:

The Development & HR Coordinator is a new full-time leadership position at Prevention Point Pittsburgh designed to strengthen the organization’s long-term sustainability and workplace culture. Reporting directly to the Executive Director, this role will guide strategic organizational growth by overseeing human resources functions, advancing development efforts, and supporting financial health.

The Development & HR Coordinator will serve as both a builder and connector; cultivating donor and partner relationships, ensuring staff thrive in a supportive and equitable workplace, and aligning financial and operational systems with PPP’s mission. This position requires someone who is equally comfortable managing interpersonal issues with compassion, engaging external stakeholders with clarity, and designing strategies that help PPP continue to grow as a leading harm reduction organization. This position is supported by the Allegheny County Department of Human Services.

Travel Requirements: This is an in-office and on site position. After 1 year of employment, the position will be reviewed to identify possible opportunities for remote work.

Responsibilities:

40% Human Resources

• Lead HR functions including recruitment, onboarding, employee relations, performance management, and compliance with labor laws.
• Updating and managing staff technology including but not limited to laptop software and google platforms
• Develop and implement policies that foster equity, transparency, and staff well-being.
• Facilitate staff training on professional development, conflict resolution, and workplace culture.
• Partner with leadership to design and maintain career pathways and retention strategies.
• Mediate interpersonal or workplace conflicts with confidentiality and care.
• Ensure organizational compliance with federal, state, and county regulations regarding HR and employment.
• Maintain organizational calendar: holidays, staff anniversaries/Birthdays, etc.

40% Development

• Partner with the Executive Director and Board to design and execute a development strategy that sustains and grows PPP’s mission.
• Website and social media management and updates
• Handling annual appeals in tandem with administrative team
• Cultivate and steward relationships with individual donors, foundations, corporate partners, and government agencies.
• Research and write certain grant proposals, track deadlines, and manage grant reporting requirements.
• Collaborate with other staff to produce donor-centered messaging, annual reports, and impact stories.
• Develop and maintain donor databases and CRM systems to support fundraising efficiency.
• Represent PPP at events, conferences, and community spaces to build visibility and partnerships.

20% Financial Wellness

• Support financial oversight in partnership with the Executive Director and Admin team, including monitoring budgets, tracking grant expenditures, and preparing reports.
• Assist in preparation for or receipt of: donations, contracts, proposals and grants, audits, etc.
• Assist in maintaining financial accounting systems (i.e. bookkeeping, deposits, bank reconciliations, invoices, accounts receivable/payable, payroll) and prepare timely and accurate reports as needed.
• Participate in long-term financial planning, scenario building, and resource allocation to ensure sustainability.
• Develop systems to increase cross-department transparency around finances and resource use.
• Assist with audit preparation and ensure compliance with funder requirements.

Requirements and Qualifications:

• Strong commitment to harm reduction philosophy and PPP’s mission.
• Bachelor’s degree in Psychology, Human Resources, Nonprofit Management, Business Administration, or related field required. Master’s degree or HR certification preferred but not required.
• Minimum 3 years’ experience in nonprofit management, human resources, fundraising, or a related field.
• Proven success in fundraising, grant writing, donor relations, or development strategy.
• Experience with managing CRM platforms
  • A plus for familiarity with Quickbooks Online, Little Green Light, BambooHR and government invoicing platforms
• Knowledge of nonprofit financial systems including budgeting, reporting, and compliance.
• Strong interpersonal skills with the ability to mediate conflicts, build consensus, and foster inclusive workplace culture.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple projects under deadlines.
• Strong written and verbal communication skills, including experience drafting reports, proposals, and presentations.
• High degree of discretion in handling confidential information.
• Proficiency with Microsoft Office Suite and comfort learning donor management or HR software.
• Ability to work independently while collaborating effectively across teams.
• Ability to multitask, prioritize, attend required engagements, receive feedback, and meet deadlines.
• Ability to sit, stand, drive, and lift up to 25 pounds as required.
• Valid and unrestricted PA driver’s license (or ability to obtain) and reliable transportation to PPP and partner sites.
• Experience in harm reduction, behavioral health, or social services is strongly preferred but not required.

To Apply:

To apply, please complete the application found at https://docs.google.com/forms/d/e/1FAIpQLSdErgLnh5c4BhwBArFPEDE3MGs2Ve8jghzbfr_kC_zcqQtVpg/viewform?usp=header . Applications will not be accepted in-person or by mail. Please do not call or drop by the office or service locations.

Our hiring team will begin reviewing applications on November 17th. Inquiries regarding this posting may be directed to hire@pppgh.org

Please review www.pppgh.org prior to applying.