Administrative Assistant

Administrative Assistant Job Description

The Art of Yoga Project has an opening for a part-time administrative assistant to help manage our day-to-day operations. This includes overseeing administrative tasks, providing support to the team, and fostering a positive and organized work environment.

The ideal candidate is highly organized, detail-oriented, adaptable, and possesses excellent communication and interpersonal skills, and is dedicated to supporting our mission. Main responsibilities include office management, program tracking, event support, donor and database management and administrative support to the Executive Director.

Full job description and qualifications below.

Schedule: This a 16-20 hour per week position, Monday through Friday, 3-4 hours per day during daytime hours. There is some flexibility in scheduling. The job location is our office at the Sobrato Center for Nonprofits – Redwood Shores, 330 Twin Dolphin Dr., Suite 131, Redwood City CA 94065.

Compensation: S$25.00 per hour, plus a prorated paid time off.

To apply: Please submit a resume and cover letter.

Job Description: Administrative Assistant

The Art of Yoga Project brings a rehabilitative program of yoga and expressive arts to system-involved youth.

Purpose: To support day-to-day operation of a small non-profit organization.

Status: Non-exempt position, 16-20 hours per week.

Essential Functions:

This position is responsible for providing general administrative support as needed, including but not limited to:

• Prepare for Board of Directors meetings by distributing agendas, minutes, and other documents
• Maintain organizational files and documents
• Serve as first in person point of contact for the organization at our office
• Manage donor and programs databases
• Perform general administrative support
• Assist with organizing and executing events, trainings and meetings throughout the year
• Handle printing, signing, storing Employee Contracts
• Assist with newsletters and internal communications
• Coordinate website and social media updates
• Receive, acknowledge, and track donor contributions
• Assist with donor communications and stewardship, including appeal
• Coordinate bulk mailings/emails
• Attend in office and county meetings as needed on behalf of The Art of Yoga Project
• Maintain organizational archives

Take on additional tasks as directed by the Executive Director or her deputy.

Qualifications:

• Associates degree in business, communication, or a related field, or equivalent experience
• 1-3 years of experience in administrative support, preferably in a nonprofit setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with database management systems like: eTapestry, constant contacts, Box
• Ability to multitask, prioritize tasks effectively, and adapt to changing office needs.
• Strong written and verbal communication and interpersonal skills.
• Attention to detail and ability to work with minimal supervision.
• Ability to work both independently and collaboratively as part of a team.
• Adaptability and a willingness to learn new skills and take on new challenges.
• Sitting for extended periods is common, with frequent use of a computer and keyboard.
• Ability to lift up to 25 pounds.
• Commitment to the mission and values of our nonprofit organization.

The Art of Yoga Project is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.