Nonprofit Bookkeeper

Auricle Productions is a 501(c)(3) nonprofit environmental journalism organization. Our team produces Threshold, a Peabody Award-winning podcast about people and our complex relationships with the natural world.

We are seeking an experienced nonprofit bookkeeper to support our operations. The Bookkeeper is responsible for maintaining accurate financial records, assisting with budget management and reporting, and ensuring that the organization’s financial records are current, organized, and compliant with nonprofit accounting standards and regulations.

This is a fully remote, part-time, contract role. They will primarily work with the part-time contracted operations director and may periodically interact with other team members.

RESPONSIBILITIES:

• Financial data:
  • Maintain accurate accrual-based accounting records in QuickBooks Online (QBO)
  • Ensure that all income and expenses are appropriately categorized in QBO
  • Ensure donations, grants, contracts, pledges, etc., are correctly recorded in QBO
  • Reconcile monthly bank, credit card, loan, and investment account statements
  • Enter biweekly payroll data and allocations in the accounting system
  • Post adjustments and journal entries to the general ledger
  • Complete periodic reviews of accounts in QBO to ensure accuracy
• Financial recordkeeping
  • Maintain an organized, consistent, and current filing system for all financial records.
  • Ensure all invoices, receipts, payroll paperwork, reimbursements, insurance information, and other financial records are filed on Google Drive
• Financial reporting
  • Prepare monthly financial statements and review them with the operations director two weeks before the monthly board meeting
  • Work with the operations director to prepare and maintain the annual budget and forecast, including monthly budget-to-actuals
  • Prepare financial reports as requested
• Financial Policies and Procedures
  • Help develop and maintain financial policies and procedures that promote sound financial management practices and internal controls
• Taxes and annual duties
  • Manage year-end close out
  • Prepare and generate 1099 forms for contractors accurately and promptly, adhering to IRS guidelines and regulations.
  • Assist with annual Form 990 preparation

SKILLS + EXPERIENCE

• 5+ years of experience in nonprofit bookkeeping
• Thorough understanding of accounting and bookkeeping best practices, including Generally Accepted Accounting Principles (GAAP) and GAAP rules for nonprofits
• High level of proficiency (3+ years of experience) working with QuickBooks Online, including preparing standard and custom reports
• Fluency with creating and updating complex spreadsheets in Google Sheets
• Excellent attention to detail and accuracy in financial recordkeeping
• High ethical standards and commitment to maintaining confidentiality
• Demonstrated commitment to fostering and maintaining an environment of diversity, inclusion, and belonging

STRUCTURE + LOCATION

This is a remote, part-time, hourly, limited-term, independent contractor (1099) position with a flexible schedule. Hours will be between 5 and 15 hours per month.

Fluency in English is required